Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify an agreement with Experis US Inc., for professional services to enhance the City's internet sites. The original agreement (EL011941) was authorized by ordinance 0955-2011, passed July 11, 2011, providing for service through June 30, 2014. The agreement was subsequently modified by authority of ordinance 0937-2012, passed July 23, 2012, through purchase order EL013487. This modification will increase funding by $225,000, providing for additional services needed to re-brand and upgrade the City's internet sites. All other terms and conditions of the original agreement are unchanged, including the following hourly rates: $95 for web development, $100 for web project management, $90 for web business analysis, and $80 for web usability and graphics.
The amount of this second modification is $225,000.00, and is needed to support the Web re-branding and upgrade projects. While these needs were known at the time of the original agreement, specific requirements and associated costs were not. Additional information is now available, enabling cost estimates for the work required. The City has an existing three-year agreement with Experis to provide the needed professional services, awarded through solicitation SA003912. To ensure continuity in the consultants currently working with the City, it is in the City's best interests to obtain these services through the existing agreement with Experis. The cost of these services reflect the pricing proposed in response to the solicitation, as well as the estimates of service hours required to complete the needed work.
This ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and to amend the 2013 Capital Improvement Budget (CIB), to accommodate for the additional expenditure authorized by this ordinance.
EMERGENCY:
Emergency designation is requested to immediately facilitate prompt execution of this contract for the provision of website rearchitecture services.
FISCAL IMPACT:
Approval of this ordinance will allow for funding in the amount of $225,000.00. The funds to cover this expenditure will be coming from the Department of Technology 2013 Capital Improvement Bond Sale proceeds in the amount of $225,000.00 and the transferring of appropriation and cash of $125,000.00 from project # 470050-100001 (e-Gov Mobile Applications) to project # 470050-100000 (E-Gov) along with the current $100,000.00 balance in the E-Gov project within the Department of Technology, Information Services Division, Capital Improvement Bond Fund. With this modification, the aggregate contract total will be $382,649.05.
CONTRACT COMPLIANCE:
Vendor Name: Experis US Inc. C.C.#: 39-1929719 Expiration Date: 7/15/2015
Title
To amend the 2013 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; to authorize the Director of the Department of Technology to modify an agreement with Experis US Inc., for professional services to enhance the City's internet sites; to authorize the expenditure of $225,000.00 from the Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($225,000.00)
Body
WHEREAS, it is necessary for the Director of the Department of Technology to modify an agreement with Experis US Inc., for professional services to enhance the City's internet sites. The term period for this modification to the agreement will be from the date of a purchase order certified by the City Auditor's Office through June 30, 2014. Experis US Inc. will deliver the needed services at a cost not to exceed $225,000.00; and
WHEREAS, this ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2013 Capital Improvement Budget (CIB); and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for the Director of the Department of Technology to modify an agreement with Experis US Inc., for professional services to enhance the City's internet sites; and to ensure that this project is not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify an agreement with Experis US Inc., for professional services to enhance the City's internet sites. The term period for this modification to the agreement will be from the date of a purchase order certified by the City Auditor's Office through June 30, 2014. Experis US Inc. will deliver the needed services at a cost not to exceed $225,000.00.
SECTION 2: That the 2013 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund #514/
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
e-Gov Initiatives: (2013 Bond Funds)
470050-100000 / 002 100,000 221,378 121,378
e-Gov Initiatives: (Carryover)
470050-100000 / 002 0 3,622 3,622
e-Gov Mobile Application: (Carryover)
470050-100001 / 002 3,622 0 (3,622)
e-Gov -Mobile Application: (2013 Bond Funds)
470050-100001 / 002 150,000 25,000 (121,378)
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund as follows:
FROM:
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470050-100001| Project Name: e-Gov Mobile Applications | OCA Code: 470950|Obj. Level 1: 03|Obj. Level 3: 6655| Amount: $125,000.00
TO:
Dept./Div. 47-02| Fund 514| Subfund: 002| Project Number: 470050-100000| Project Name: e-Gov| OCA Code: 470050| Obj. Level 3: 06|Obj. Level 3: 6655| Amount: $125,000.00
SECTION 4: That the expenditure of $225,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-02| Fund: 514| Subfund: 002| Project Name: e-Gov| Project Number: 470050-100000 | OCA Code: 470050| Obj. Level 1: 06 | Obj. Level 3: 6655| Amount: $225,000.00 (ISD)
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.