...Explanation
Background:
This ordinance will enable the Finance Director to establish a purchase order with
Textron Golf Turf and Specialty Products to provide adequate funding through
March 2006 to lease golf cars at the Columbus Municipal Golf Courses.
The Purchasing Office has established Universal Term Contract #CT17916 for the
option to lease golf cars. The items will be obtained in accordance with the
existing contract. The UTC expires 12/31/06.
Currently, 390 riding cars are leased for the seven Columbus Municipal Golf
Courses. 70.1% of each rental is retained by the City and 29.9% is paid to Textron
Golf Turf and Specialty Products. Textron Golf Turf and Specialty Products also
maintains the riding cars under the terms of the lease.
The Contract Compliance Number for Textron Golf Turf and Specialty Products is
#05-0315468.
Emergency action is requested to assure the March 1, 2005 lease date.
Fiscal Impact:
$350,000.00 is required and budgeted in the Golf Course Operations Fund to meet
the financial obligation of this contract.
Approximately $300,000.00 was spent in 2004 for golf car rental.
Title
To authorize and direct the Finance Director to set up a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding through March 2006 for golf cars, in accordance with the terms of the Universal Term Contract, to authorize the expenditure of $350,000.00 from the Golf Course Operations Fund, and to declare an emergency. ($350,000.00)
Body
WHEREAS, the Purchasing Office has established a Universal Term Contract for the option to lease riding golf cars; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said purchase order to assure the March 2005 lease date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance be and he is hereby authorized and directed to set up a purchase order with Textron Golf Turf and Specialty Products to provide adequate funding and renewal of the lease through March 2006 for golf cars for the Recreation and Parks Department, in accordance with the terms and conditions of the Universal Term Contract.
Section 2. That the expenditure of $350,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Golf Course Operations Fund, Department Number 51-03, Fund Number 284, as follows, to pay the cost thereof.
Fund Type Items Object Level 3 OCA Code Amount
Operating Golf Car Rental 3305 516021 $ 62,000.00
Operating Golf Car Rental 3305 516062 68,000.00
Operating Golf Car Rental 3305 516310 60,000.00
Operating Golf Car Rental 3305 516104 73,000.00
Operating Golf Car Rental 3305 516146 10,000.00
Operating Golf Car Rental 3305 516187 62,000.00
Operating Golf Car Rental 3305 516229 15,000.00
TOTAL $350,000.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.