Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Pad Door Systems for repair and service of doors and gate systems under the purview of the Facilities Management Division.
Formal bids were solicited and two companies submitted bids on April 12, 2012. The companies bid on an hourly rate for labor and a mark-up for equipment and materials. Bid submissions were as follows (0 FBE, MBE):
Company Hourly Rate Equipment Mark Up Material Mark Up
Pad Door Systems $36.00 15% 15%
The Door Company $69.50 10% 15%
The Facilities Management Division recommends the bid award be made to the most responsive and responsible bidder, Pad Door Systems.
Emergency action is requested to ensure door repairs and maintenance at various City facilities continues without interruption.
Pad Door Systems Contract Compliance No. 31-1546098, expiration date September 30, 2012.
Fiscal Impact: The Facilities Management Division budgeted $30,000.00 for door repair in the 2012 General Fund Budget.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Pad Door Systems for repair and service of doors and gate systems under the purview of the Facilities Management Division; to authorize the expenditure of $30,000.00 from the General Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, it is necessary for the Facilities Management Division to contract for repair and service of doors and gate systems under the purview of the Facilities Management Division; and
WHEREAS, formal bids were solicited and two vendors submitted responses; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Pad Door Systems for repair and service of doors and gate systems under the purview of the Facilities Management Division. To ensure door repairs and maintenance at various City facilities continues without interruption, thereby preserving the public health, peace, property and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Facilities Management Division with Pad Door Systems for repair and service of doors and gate systems under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $30,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.