Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the construction contract with Kokosing Construction Co., Inc., for the South Wellfield Expansion Collector Well 120, Phase 1A Project, for the Division of Power and Water.
The work to be performed in this modification includes additional electrical work including providing (1) new 300 KVA transformer, providing and installing 15 KV electrical cables and along with 600 V ground conductor from transformer to well house and such other incidental work necessary to complete the electrical service to the well house.
1. Amount of additional funds to be expended: $114,166.00
Original Contract Amount: $1,753,285.60
Amount of original contract and this modification: $1,867,451.60
2. Reasons additional goods/services could not be foreseen:
This project, as originally conceived, was part of a larger project encompassing multiple wells at multiple locations. During the design process an agreement was reached between the then Division of Water and Division of Electricity (DOE) whereby the DOE would provide certain labor and materials necessary to connect the various well houses to electrical transmission lines. Funding and other considerations required breaking the comprehensive South Wellfield Expansion project into smaller individual well sites and delayed bidding. Among the consequences of this delay and division of work are that current staffing and other resources within the Division of Power and Water (Power) section will not permit them to complete their originally agreed upon portion of the work in a timely manner.
3. Reason other procurement processes are not used:
This modification keeps the contractor on the project and on schedule to finalize the South Wellfield Expansion - Collector Well 120, Phase 1A, Part 1A & Part 2. Work contained in the modification (electrical service to well house) must be installed and operational in order to adequately test and calibrate other work completed in this project. In light of this, the additional cost, delays and liability associated with bidding this integral portion of the work would well exceed any benefit.
4. How cost of modification was determined:
Costs were submitted by the Contractor and reviewed and verified by the Engineering Consulting Team providing Construction Services for the project.
Contract Compliance Information: 31-1023518, expires 3/3/12, Majority
Emergency Designation: It is requested that this Ordinance be handled in an emergency manner in order to meet the contract completion date of December 27, 2010.
FISCAL IMPACT: Funds for this expenditure are included in the Water Works Enlargement Voted Bonds Fund. An amendment to the 2010 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to modify and increase the construction contract with Kokosing Construction Co., Inc. for additional improvements needed for the South Wellfield Expansion Collector Well 120, Phase 1A Project; to authorize a transfer and expenditure within the Water Works Enlargement Voted Bonds Fund; to authorize an amendment to the 2010 Capital Improvements Budget; and to declare an emergency. ($114,166.00)
Body
WHEREAS, Contract No. EL010115 was authorized by Ordinance No. 0054-2010, passed February 1, 2010, was executed on March 5, 2010, and was approved by the City Attorney on March 12, 2010; and
WHEREAS, the contract needs to be modified in order to allow Kokosing Construction Co., Inc. to perform electrical work that was initially identified to be performed by the Division of Power and Water (Power) but due to budget and staffing constraints are now unable to perform; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a modification to the construction contract for the South Wellfield Expansion Collector Well 120, Phase 1A Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Public Utilities Director to modify and increase the existing contract with Kokosing Construction Co., Inc. for the South Wellfield Expansion Collector Well 120, Phase 1A Project, in an emergency manner in order to meet the contract completion date of December 27, 2010; for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the existing construction contract with Kokosing Construction Co., Inc., for additional improvements needed for the South Wellfield Expansion Collector Well 120, Phase 1A Project, in the amount of $114,166.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 5. That the City Auditor is hereby authorized to transfer $114,166.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690331-100000 (carryover) | HCWP Lagoon Sludge Rmvl. | 606331 | -$114,166
606 | 690359-100000 (carryover) | S. Wellfield Expansion | 642900 | +$114,166
SECTION 6. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund # | Project # | Project Name | Current Authority | Revised Authority | change
606 | 690331-100000 (carryover) | HCWP Lagoon Sludge Rmvl. | $517,880 | $403,714 | -$114,166
606 | 690359-100000 (carryover) | S. Wellfield Expansion-CW 120 | $0 | $114,166 | +$114,166
SECTION 7. That the expenditure of $114,166.00 is hereby authorized for the South Wellfield Expansion Collector Well 120, Phase 1A Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690359-100000 (carryover), OCA 642900, Object Level One 06, Object Level Three 6621.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.