Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Messer Construction Company for the renovation of 120 West Gay Street, commonly referred to as the Old Central Police Building. The City began a space needs assessment and development of its current Master Space Plan in 2006 in order to effectively address issues relating to growth of city operations, ensure efficient space allocation, optimize the use of city-owned assets, enhance the functionality of city services in a customer friendly environment, and improve its downtown presence utilizing a "municipal campus" concept. The 120 West Gay Street building (Old Central Police Building) was identified in the Plan as a key building for redevelopment. Ordinance 2213-2006, passed on December 13, 2006 authorized the Finance and Management Director to develop design plans for the renovation of 120 West Gay Street to house the Department of Human Resources, City Attorney's Office, City Auditor's Office - Income Tax Division, Civil Service Commission, Department of Public Safety- Director's Office, and the Department of Finance and Management - Purchasing Office.
The 120 West Gay Street building opened in 1929 as a "sister" building to City Hall and was the central headquarters of the Columbus Division of Police for over 60 years. The upper floors of the building were closed in 1991 with the opening of the current Central Police Headquarters at 120 Marconi Boulevard. The lower levels of the building continued to operate as storage and as the central plant for distribution of heat and hot water to both City Hall and 99/109 North Front Street buildings. The City has completed numerous interior and exterior renovations of the building since 1991including: gutting of non-structural interior elements, abatement of hazardous materials, replacement of roof and windows, and installation of new boilers.
The plan to create a Municipal Campus that is attractive, functional, and convenient began over 25 years ago with the purchases of the 99/109 North Front Street, and 50 West Gay Street (the Beacon Building), the construction of the current Central Police Headquarters Building, and purchase of other lands to create a core of land and building ownership to allow for full development of a campus environment. Upon completion the Campus will be pedestrian friendly, utilize "green" construction technologies and methods, and link to adjacent capital improvements such as the Scioto Mile, Gay Street Corridor, and River South.
A newly constructed building (in lieu of renovation) could not duplicate the architectural elements of the building without being prohibitively expensive. The building design incorporates a unique blend of old architecture with modern technology and includes "green" standards to create an environmentally sustainable building designed at the LEED (Leadership in Energy and Environmental Design) Silver Level as determined by the nationally recognized standard established by the USGBC. Features include use of: a glass curtain wall and skylights (allowing natural lighting to penetrate the building to reduce need for lighting from fixtures), energy efficient lighting, reduced flow plumbing components for water conservation, high efficiency heating and air conditioning equipment (geothermal cooling system and heat recovery system), recycled asphalt products, reflective roof coating to increase cooling efficiency, and low VOC (Volatile Organic Compound) paints and sealants. When complete, the Building will contain a total of 143,600 gross square feet.
Relocation and consolidation of city offices in the renovated building will allow for modern workspaces with logical adjacencies that increase work efficiency and provide customer friendly access to the public to create positive interactions with the public and other agencies. For example, the first floor Lobby is designed to be very customer friendly - for example, a counter to facilitate delivery and processing of bid proposals for purchases; the provision of income tax services; acceptance of employment applications; and conference rooms for Human Resources and the City Attorney's Office for meetings with the public.
Formal bids were solicited and six companies submitted bids on May 5, 2011 as follows (0 MBE, 0 FBE):
Messer Construction Company $31,584,000.00
Danis Building Construction Company $31,973,000.00
Pepper Construction Company of Ohio, LLC $32,011,966.00
Elford Inc. $33,268,195.00
Corna-Kokosing Construction Company $34,405,636.00
Summit Construction Company, Inc. $35,873,300.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Messer Construction Company.
Emergency action is requested so that work may begin as quickly as possible so that the proper management oversight of this large and complex capital improvement project is not delayed.
Messer Construction Company Contract Compliance No. 31-0740877; expiration date July 12, 2012.
Fiscal Impact: The cost of this contract is $31,693,000.00. The current unencumbered cash balance in the Construction Management Capital Improvement Gov'l SuperB.A.B.'s (Build America Bonds) Fund for Old Police Headquarters is $26,580,444.28. An additional $5,112,555.72 will be transferred between projects within the Construction Management Capital Improvement, Gov'l SuperB.A.B.'s (Build America Bonds) Fund.
Renovation of the 120 West Gay Street building and the relocation and consolidation of City offices will result in cost savings to the City. Based on a professional independent review the cost to remedy the combined deficiencies of 109 North Front Street and 50 West Gay Street buildings would likely be approximately $25 million and would occur in buildings that are not particularly historic or significant. In addition, the City will realize substantial cost savings by closing these buildings through reductions in custodial, maintenance, and utility expenses.
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $5,112,555.72 between projects within the Construction Management Capital Improvement, Gov'l SuperB.A.B.'s (Build America Bonds) Fund; to authorize the Director of Finance and Management, on behalf of the Office of Construction Management to enter into a contract with Messer Construction Company for the renovation of the Old Central Police Building; to provide for payment of construction administration and inspection services, in connection with the renovation of the Old Central Police Building; to authorize the expenditure of $31,693,000.00 from the Construction Management Capital Improvement, Gov'l SuperB.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($31,693,000.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Construction Management Capital Improvement, Gov'l SuperB.A.B.'s (Build America Bonds) Fund, to provide sufficient funds in the appropriate project area for this expense; and
WHEREAS, it is necessary for the renovation of the Old Central Police Building to occur; and
WHEREAS, formal bids were solicited and six companies submitted bids; and
WHEREAS, Messer Construction Company is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Messer Construction Company for the renovation of the Old Central Police Building, so that work may begin as quickly as possible so that the proper management oversight of this large and complex capital improvement project is not delayed, thereby preserving the public health, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 707
Project Name| Project No.|Current Authority|Revised Authority|Difference
City Hall Renovations - HVAC (Unvoted Carryover) 570031-100002 $5,910,000|$797,444|($5,112,556)
Old Police Headquarters (Unvoted Carryover) 570056-100000 $26,580,444|$31,693,000|$5,112,556
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement, Gov'l SuperB.A.B.'s (Build America Bonds) Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 707|Project Number 570031-100002|Project Name - City Hall Renovations - HVAC|OCA Code: 770002|OL3: 6620|Amount $5,112,556.00
TO:
Dept/Div: 45-27| Fund: 707|Project Number 570056-100000|Project Name - Old Police Headquarters| OCA Code: 775600|OL3: 6620|Amount $5,112,556.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Messer Construction Company for the renovation of the of the Old Central Police Building, in the amount of $31,584,000.00 or so much thereof as may be needed; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $109,000.00.
SECTION 4. That the expenditure of $31,693,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and directed and approved as follows:
Division: 45-27
Fund: 707
Project: 570056-100000
OCA Code: 775600
Object Level: 06
Object Level 3: 6620
Amount $31,693,000.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.