Explanation
BACKGROUND: Agreements between the Franklin County Municipal Court Clerk and National City Bank were entered into that collectively formed the basis for the agreement to pay for the banking services for the Franklin County Municipal Court Clerk through June 30, 2005. The documents that form the agreement are: A Memorandum of Agreement for Deposit of Public Funds was entered into between the Franklin County Municipal Court Clerk and National City Bank for the term June 1, 2002 through June 30, 2005; a Merchant Services Agreement with National Processing Company, LLC (NCP) for Card Processing Agreement, Debit Card Agreement, and Equipment Agreement, entered into June, 2002; and a letter dated March 11, 2002 between National City Bank and the Clerk's office.
This modification is to increase the maximum allowable amount on the contract to cover anticipated expenditures through June 30, 2005. National City Bank's compliance number is 314270685.
1. Amount of additional funds: The estimated annual expenditure for the contract is $78,000.00 for the term of the agreement from the Municipal Court Clerk General Fund.
2. Reason additional needs were not foreseen: The need was foreseen. The contract dollar volume is funded annually but the agreement is valid through June 30, 2005.
3. Reason other procurement processes not used: We currently are under contract for the service.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: Funding to increase this contract is available in the Franklin County Municipal Court Clerk General Fund.
To maintain an uninterrupted services to the Franklin County Municipal Court, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Director of the Department of Finance on behalf of the Franklin County Municipal Court Clerk to modify the agreement and issue a blanket purchase order to the National City Bank for the purpose of paying for banking services, to authorize the expenditure of $78,000.00 from the General Fund, and to declare an emergency.($78,000.00)
Body
WHEREAS, the Franklin County Municipal Court Clerk entered into agreements for bank services; and
WHEREAS, additional funding is required to meet estimated expenditures; and
WHEREAS, in order to avoid a lapse in our ability to obtain bank services, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Franklin Municipal Court Clerk's office in that it is immediately necessary to extend the agreements for bank services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance be and is hereby authorized on behalf of the Municipal Court Clerk to issue a blanket purchase order to National City Bank for $78,000.00 to pay bank fees through June 1, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $78,000.00 or so much thereof as may be needed to pay the cost thereof is hereby authorized to be paid from the Municipal Court Clerk General Revenue Fund, Fund 010, Organization One 2601, OCA 260166, Object Level One 03, Object Level Three 3348.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this resolution is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.