Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase medical and sexual health supplies as used in its health clinics on an as needed basis by various Divisions of the City of Columbus. These Medical and sexual health supplies are necessary on an ongoing basis to maintain the operations of the Health Department as well as other departments that require medical supplies in their operations.These supplies are divided into 6 categories as follows: 1) Miscellaneous Medical Supplies, 2) Paper and Plastic Products, 3) Powders, Creams and Solutions, 4) Needles and Syringes, 5) Tapes, Bandages and Dressings and 6) Sexual Health Supplies. The term of the proposed option contract would be through December 31, 2014 with the option to renew for two (2) additional one year terms subject to mutual agreement of both parties. The Purchasing Office opened formal bids on September 15, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004092. Twenty Six (26)bids were solicited: (M1A-0, F1-0, MBR-0) Seven (7) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Henry Schein, Inc. CC#113136595 (expires 8-3-2013 )
Crosby's Drugs Inc. CC#310996978 (expires 6-1- 2012)
Maxor National Pharmacy Services dba Maxor Correctional Pharmacy Services CC#752399247 (expires 10-6-2013)
Global Protection Corp. CC#043043077 (expires 10-7-2013)
Total Estimated Annual Expenditure: $150,000.00.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. The previous contract expires on October 31, 2011.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. The various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase medical and sexual health supplies as used in its health clinics on an as needed basis with Henry Schein, Inc, Crosby's Drugs, Inc, Maxor National Pharmacy Services dba Maxor Correctional Pharmacy Services and Global Protection Corp , to authorize the expenditure of four dollars to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($4.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 23, 2011 and opened responses on September 15, 2011 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to purchase needed medical and sexual health supplies; and
WHEREAS, theses medical and sexual health supplies are used in health clinics are needed for the continued operations of the Health Department and various other City Divisions, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Health Department and various other City Divisions in that it is immediately necessary to enter into a contract for medical and sexual health supplies on an as needed basis, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for medical and sexual health supplies as used in its health clinics on an as needed basis in accordance with Solicitation No. SA004092 for the term ending December 31,2014 with the option to extend for Two (2) additional one year terms subject to mutual agreement of both parties as follows:
Henry Schein, Inc. Primary Award Categories 2, 3 and 5 and secondary award category1 : amount $1.00
Crosby's Drugs Inc. Primary Award Category 1 and secondary award categories 2.3.4 and 5: Amount $1.00
Maxor National Pharmacy Services dba Maxor Correctional Pharmacy Services Primary Award Category 4 and secondary award category 5 : amount $1.00
Global Protection Corp. Primary Award Category 6 : amount $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.