Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to modify an existing contract with SPL WorldGroup Inc., for phase 2 of the implementation and configuration of the Computerized Maintenance Management System, for the Power section of the Division of Power and Water.
Amount of additional funds to be expended: $300,000
Original contract amount: $1,600,000
Amount of original contract and modification #1: $1,900,000
Reasons additional services could not be foreseen:
This modification was expected. When the original contract was established in September 2005, the Power section did not have funding available. The Purchase Order stated that the project will be completed in 2 phases during 2006. Phase 1 was the implementation for Water and phase 2 is to implement Power's part, now that their funding is available.
Reason other procurement processes are not used:
Original contract was set up as a sole source contract. The software being implemented is proprietary to SPL WorldGroup Inc.
How cost of modification was determined:
The Power section is contributing $300,000 towards phase 2 of this contract. Original contract pricing, from phase 1, will continue with this modification, therefore, any remaining monies will be cancelled.
Emergency designation: It is requested that this Ordinance be handled in an emergency manner in order that the vendor can continue services from phase 1 into phase 2 without a delay in payment.
Contract Compliance Number: 94-3271792
FISCAL IMPACT: A transfer of funds between projects in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund will be needed in order to establish this project.
Title
To authorize the Director of Public Utilities to modify an existing contract, with SPL WorldGroup Inc.; for phase 2 of the implementation and configuration of the Computerized Maintenance Management System (CMMS), for the Division of Power and Water (Power); to authorize the expenditure of $300,000.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund, and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Director of Public Utilities, under the authority of Ordinance 0951-2005, passed June 20, 2005, entered into contract EL005533, with SPL WorldGroup Inc., as the sole proprietor of the software for the Computerized Maintenance Management System being implemented for the Division of Power and Water; and
WHEREAS, the contract had to be split into 2 phases as the Power section did not have funding available in 2005 for their share; and
WHEREAS, Power budgeted $300,000 for phase 2 of this project and those funds are now available and ready to be encumbered for the second part of the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Utilities, Division of Power and Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with SPL WorldGroup Inc., for phase 2 of the Computerized Maintenance Management System implementation, in an emergency manner so that the vendor can continue services from phase 1 into phase 2 without a delay in payment, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized and directed to modify an existing contract with SPL WorldGroup Inc., for the Computerized Maintenance Management System, and to increase the contract by an amount of $300,00.00.
SECTION 2. That this contract modification is in compliance with Section 329.13 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $106,976.68 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvement Fund, Fund No. 553, Object Level One 06, Object Level Three 6621, Division 60-07, as follows:
TRANSFER FROM:
Project No. Project Name OCA Code Amount
670607 Italian Village Street Lighting 670607 $ 106,976.68
TRANSFER TO:
Project No. Project Name OCA Code Amount
670638 Computer System Upgrades 670638 $ 106,976.68
SECTION 4. That to pay the cost of the aforesaid contract modification, the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund, Fund No. 553, Division No. 60-07, Computer System Upgrades Project, Project No. 670638, OCA Code 670638, Object Level Three 6621.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.