Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contract with Weissco Power LLC for the installation, removal and disposal of twenty-eight (28) American Power Conversion (APC) SYBT4 battery modules for the Public Safety Division of Support Services. These APC Uninterruptible Power Supply (UPS) batteries will be installed at 1250 Fairwood Avenue and are necessary to back-up the 800 MHz radio communications system in an effort to avoid any interruptions due to any power outages. The current batteries have outlasted their useful lives.
This ordinance also authorizes the amendment of the 2014 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Safety Voted Bond Fund.
The selection process for this contract was completed in accordance with the competitive procurement provisions under Section 329.14 of the Columbus City Code. Proposals were received for SA005348 on April 17, 2014 from five (5) companies.
Five (5) bids were submitted by 5 companies as follows (1 MBR, 1 FBR):
Company City/State Amount____________________
Weissco Power Califon, NJ $24,365.04
SEPS, Inc Burr Ridge, Il $47,101.84
DC Group Minneapolis, MN $48,615.00
Aprisa Technology (FBR) Roslyn, NY $58,512.00
OM Office Supply (MBR) Mechanicsburg, PA $63,000.00
After review of the bids received the Support Services Division recommends acceptance of the lowest and best overall bid submitted by Weissco Power in the amount of $24,365.04.
Contract Compliance: Weissco Power LLC # 46-4140330 expires 4-16-2016.
EMERGENCY DESIGNATION: Emergency designation is requested in order to avoid any possibility of battery backup failure which may be detrimental to the existing communication systems.
FISCAL IMPACT: This ordinance authorizes an expenditure of $24,365.04 from Public Safety's Voted Bond Fund for the purchase and installation of 28 APC Battery Modules at 1250 Fairwood Avenue. The CIB is also amended and funds transferred between projects to properly align cash and appropriations with projected expenditures.
Title
To amend the 2014 Capital Improvement Budget; to authorize the transfer of $24,365.04 between projects within the Safety Voted Bond Fund; to authorize the Director of Finance and Management to enter into contract with Weissco Power LLC on behalf of the Division of Support Services for the purchase and installation of twenty-eight (28) American Power Conversion (APC) SYBT4 battery modules, to authorize the expenditure of $24,365.04 from the Safety Voted Bond Fund; and to declare an emergency. ($24,365.04).
Body
WHEREAS, there is a need to replace the existing twenty-eight (28) APC batteries at 1250 Fairwood Ave to backup the City's 800 MHz Communication System, and
WHEREAS, Request for Proposals (RFP) were solicited and received in accordance with Columbus City Codes, and
WHEREAS, after review of the bids received, the Division of Support Services recommends Weissco Power LLC as the lowest and best overall proposal, and
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and transfer cash between projects in the Safety Voted Bond Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Weissco Power LLC for the purchase, full parts warranty, delivery and installation and removal and disposal of twenty-eight (28) American Power Conversion (APC) SYBT4 battery modules in an effort to avoid any disruptions in communications, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is authorized to enter into contract with Weissco Power LLCon behalf of the Division of Support Services for the purchase, full parts warranty, delivery and installation of twenty-eight (28) American Power Conversion (APC) SYBT4 battery modules,
SECTION 2. That the 2014 Capital Improvement Budget is hereby amended as follows;
Fund Number 701
Project/Project # Current CIB Revised CIB Difference
Sirens - 310106-100000 (Unvoted Carryover) $29,239 $10,878 ($18,363)
Police &Fire Communications System - 320001-100000 (Unvoted Carryover) $0 $18,363 $18,363
SECTION 3. That the city Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div. 3001| Fund 701|Project Number 310106-100000|Project Name: Sirens|OCA Code: 701106|Amount: $18,363.00
TO:
Dept/Div. 3002| Fund 701|Project Number 320001-100000|Project Name: Police and Fire Communications System|OCA Code: 642629|Amount: $18,363.00
SECTION 4. That the expenditure of $24,365.04, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 320001-100000
OCA Code: 642629
Object Level One: 06
Object Level 3: 6644
Amount $24,365.04
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are herby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is is herby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.