Explanation
Need:
This legislation authorizes the Department of Finance and Management to establish a contract pursuant to specified requirements establish in SA001540GRW to purchase marked patrol and Freeway police vehicles from the Capital South Fund number 481. The new vehicles will replace old and deteriorated ones that have exceeded their useful lifes and are no longer efficient as front line police vehicles.
The Department of Public Safety, Division of Police, is requesting that the Director of Finance and Management create a contract with Allan Vigil Ford, Marietta, GA to furnish (76) 2006 Ford Crown Victoria Police Interceptors and (5) 2006 Ford Expeditions that are fully equipped and a contract with Taylor Chevrolet for (25) 2006 Chevrolet Impalas.
Since there is not enough time to obtain formal bids to satisfy the need to purchase marked crisers this calendar year, competitive bidding must be waived.
Allan Vigil Ford was the successful bidder on the 2005 Police Cruiser bid that satisfied all of the criteria required by the Columbus Division of Police (complete equipment package). There were no bidders from the Central Ohio area. Allan Vigil Ford has guaranteed the pricing for the 2006 Ford Crown Victoria Police Interceptor and Ford Expeditions along with all required equipment at the 2005 bid price. This arrangement offers potential saving to the City of Columbus and reduces the delivery date by approximately six months. Taylor Chevrolet has also guaranteed 2005 pricing for 2006 Chevrolet Impalas per the State of Ohio Contract, OT909004 that expires 9/30/2006. The contract with Allan Vigil ford will cost $2,949,290.00. The contract with Taylor Chevrolet will cost $418,850.00.
Contract Compliance: Allan Vigil Ford, Inc. 58-1606549; Taylor Chevrolet, Inc. 31-4446938
Emergency Designation: Emergency legislation is needed to make the funds available as soon as possible because of the need to keep current pricing that expires on December 31, 2005 and to expedite delivery time of these vehicles.
FISCAL IMPACT: The funding source of this purchase is the Capital South Fund, number 481. This arrangement eliminates the need to use General Funds for the purchase of Police vehicles in 2006.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for the purchase of vehicles from Allan Vigil Ford, Inc. and Taylor Chevrolet, Inc.; to waive the provisions of competitive bidding; to authorize the appropriation and expenditure of $3,368,140.00 from the Capital South Fund and to declare an emergency. ($3,368,140.00)
Body
WHEREAS, a need exists to purchase vehicles for the Division of Police due to shortage of vehicles for daily cruiser operations; and
WHEREAS, Allan Vigil Ford was the successful bidder on the 2005 Police Cruiser bid and has guaranteed to hold pricing; and
WHEREAS, Taylor Chevrolet, Inc. has a State of Ohio contract, OT909004 for Chevrolets that does not expire until 9/30/06; and
WHEREAS, it is necessary to waive the provisions of Section 329.06 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Public Safety, in that it is immediately necessary to enter into two contracts to purchase police vehicles to expedite delivery and hold current pricing, for the immediate preservation of the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract for purchase of police fully equipped vehicles from Allan Vigil Ford, Inc. based on them holding current pricing from previous contract.
Section 2. . That the Finance and Management Director be and is hereby authorized and directed to enter into a contract for the purchase of Chevy Impalas from Taylor Chevrolet, Inc. based on State of Ohio Contract, OT099004.
Section 3. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchases.
Section 4. That the appropriation and expenditure of $3,368,140.00 or so much thereof as may be needed, be and same is hereby authorized as follows:
DIV FD Obj. Level 1 Object Level 3 OCA Code AMOUNT
30-03 481 06 6650 330481 $3,368,140.00
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from the after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.