Explanation
BACKGROUND: This legislation is to establish a contract for the installation of arc flash protection relays for the Department of Public Utilities, Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant. The microprocessor based relays will utilize optical sensors to limit arc-fault damage by detecting the light from an arc flash and rapidly tripping circuit breakers. A formal request for proposal (RFP) was solicited and proposals were evaluated by a five (5) member committee, based upon various criteria including competence, quality, ability, past performance, and an environmentally preferable factor.
BID INFORMATION: Solicitation SA006073 was advertised and proposals were opened on November 12, 2015. Eighty-seven (87) proposals were solicited (MAJ: 82, MBR: 2, M1A; 1, F1; 1, AS1; 1). Three (3) responses were received (MAJ: 3).
An evaluation committee consisting of three (3) representatives from the Department of Public Utilities, one (1) representative from the Department of Finance and Management, Purchasing Office and one (1) representative from the Equal Business Opportunity Office scored and ranked written proposals submitted by the offerors. After evaluating all offers the committee submitted final rankings. Invizions, Inc. received the highest score, with 456.69 points of 500 points possible. Patrick Engineering Inc. received the second highest score, with 203.67 points and Power Solutions Group received the third highest score, with 150.06 points.
In accordance with the Committee recommendations, the Department of Public Utilities recommends the award of the contract be made to Invizions, Inc. Competitive bidding is being waived for this purchase, as the Request for Proposal provision within the City Code exists to award professional service contracts, not general service contracts.
Contract Compliance: Invizions, Inc. 20-3927083 Expires: 2/19/17
The cost proposal for Arc Flash Protection Relay Installation from Invizions, Inc. is $129,730.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: $129,730.00 is needed and budgeted for this purchase.
Title
To authorize the Director of Finance and Management to enter into a contract with Invizions Inc. for the purchase of Arc Flash Protection Relay Installation for the Division of Sewerage and Drainage at the Jackson Pike Wastewater Treatment, to waive the competitive bidding provisions of the City Code and to authorize the expenditure of $129,730.00. ($129,730.00)
Body
WHEREAS, the Department of Public Utilities has the need to purchase Arc Flash Protection Relay Installation for the Division of Sewerage and Drainage at the Jackson Pike Wastewater Treatment; and
WHEREAS, a formal request for proposal (RFP) was solicited and evaluated by a multi-departmental committee via Solicitation SA006073 resulting in the recommendation of Invizions Inc.; and
WHEREAS, a waiver of competitive bidding is necessary for this purchase in order to evaluate per the RFP process for general services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Finance and Management to enter into contract with Invisions, Inc. in order to purchase Arc Flash Protection Relay Installation for the Jackson Pike Wastewater Treatment Plant for the preservation of the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract for the purchase of Arc Flash Protection Relay Installation for the Division of Sewerage and Drainage at the Jackson Pike Wastewater Treatment in accordance with Solicitation No. SA006073 with Invizions Inc., 2519 State Route 61 South, Norwalk, Ohio 44857.
SECTION 2. This Council finds it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 3. That the expenditure of $129,730.00, or so much thereof as may be needed, is hereby authorized in Funds 6100 (Sewer Operating-Sanitary), in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.