Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into the following contracts in connection with the emergency project identified as the Sanitary System Rehabilitation-Franklin Main Interceptor, Vicinity of Neil Avenue Project:
Complete General Const. Co.|Construction/Rehabilitation Services| $1,251,361.20
Allied Technical Services| Bypass Pumping Services| $443,596.28
H. R. Gray & Associates| Const. Admin. & Inspection| $126,093.02
A Mayor's Emergency was declared on February 27, 2004, for purposes of undertaking the action necessary to repair a collapsed section of the Franklin-Main Interceptor Sewer in the vicinity of Neil Avenue and Spring Street. Immediately after the declaration, the aforementioned firms were given authority to commence the installation of a bypass pumping system, and to begin determining the extent of the collapse. A tunneling subcontractor was used to excavate through the collapsed debris in order to provide a host liner for new pipe. The Complete General Construction Company has installed a new manhole within the Long Street right of way, just east of the railroad overpass, and has been directed to subcontract for the relining of the Franklin-Main from this new manhole, north to the vicinity of I-670. The cost of these contracts is based upon this recently, planned scope of work, and includes a contingency amount for unforeseen conditions. The rehabilitation of the sewer and the removal of the bypass pumping operation is expected to be completed by the first of June.
2. FISCAL IMPACT:
The Division is requesting authority to transfer funds from the Sewer System Reserve Fund to the 1991 Voted Sanitary Bond Fund for purposes of providing the temporary funding needed until such time as bonds can be sold. The Division has sufficient spending authority within the proposed 2004 Capital Improvements Budget to fund this emergency project.
3. EMERGENCY LEGISLATION:
The Division is requesting that this legislation be considered an emergency measure in order to allow for the payment of services that were authorized within the Mayor's Emergency Declaration of February 27, 2004. The Division could not submit this expenditure request until such time as it was able to ascertain the extent and duration of the services that were required to successfully restore the structural integrity and rehabilitation plan for extending the life of this vital sanitary infrastructure.
4. BID INFORMATION:
Due to the project's emergency nature that required the Division to immediately contract for the installation of a temporary bypass system, and to excavate the location of the identified collapse, the regular competitive bidding and related advertising requirement s of the Columbus City Codes were not utilized. In order to expedite this process, the Division utilized the services of Complete General Construction Company who is currently working on the North Bank Park Project.
Title
To Authorize the Director of Public Utilities to enter into contracts with the Complete General Construction Company, Allied Technical Services, and H.R. Gray & Associates for the construction of the Sanitary System Rehabilitation-Franklin Main Interceptor Sewer, Vicinity of Neil Avenue Project, in connection with the Mayor's Emergency declared February 27, 2004, for the Division of Sewerage and Drainage; to authorize the appropriation, transfer and expenditure of $1,821,050.50 from the Sewer System Reserve Fund to the 1991 Voted Sanitary Bond Fund; and to declare an emergency. ($1,821,050.50)
Body
WHEREAS, A Mayor's Emergency was declared on February 27, 2004, for purposes of undertaking the necessary action to determine the extent of the damage caused by a collapsed section of the Franklin-Main Interceptor Sewer in the vicinity of Spring Street and Neil Avenue; and
WHEREAS, the Division of Sewerage and Drainage did procure and engaged the services of Allied Technical Services for bypass pumping operations that were necessary to continue the operation of the sewer; and with the Complete General Construction Company for excavation and sewer rehabilitation services; and with H.R. Gray & Associates, Inc., for construction management and administration services; and
WHEREAS, the collapsed section of the sewer has been structurally rehabilitated, and the Division engineering personnel and H.R. Gray & Associates, Inc., have developed the construction services plan necessary to fully rehabilitate this interceptor sewer from a point along Long Street, just north of the existing railroad overpass, following the existing sewer's alignment north to the vicinity of I-670; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is urgent to contract for the necessary sewer bypass operation, construction/rehabilitation, and construction administration inspection services as described above, in order to allow for the immediate payment of said services as required to ensure for the completion of this vital sanitary sewer infrastructure rehabilitation project, thereby preserving the public health, peace and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewer System Reserve Fund, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 21, 2004, the sum of $1,821,050.50 is hereby appropriated to the Division of Sewerage and Drainage, Division No. 60-05| Object Level One: 10| Object Level Three: 5502| OCA Code 901553.
Section 2. That the City Auditor is hereby authorized to transfer $1,821,050.50 from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund No. 666, into the Sanitary System Rehabilitation Project Account No. 650404; at such time as deemed necessary by him and to expend said funds, or so much thereof as may be necessary.
Section 3. That the amount of $1,821,050.50 is hereby appropriated for the Sanitary System Rehabilitation Project Account No. 650350, within the 1991 Voted Sanitary Bond Fund No. 664| Division 60-05| OCA Code 655266| Object Level Three No. 6630.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to enter into contract with the Complete General Construction Company, Inc., 1221 East Fifth Avenue, Columbus, Ohio 43219; and to pay up to a maximum amount of $1,251,361.20, for sewer construction and rehabilitation services required in connection with the above referenced project, in accordance with the terms and conditions as shown in the contract on file in the Sewer System Engineering Section of the Division of Sewerage and Drainage.
Section 5. That the Director of Public Utilities be, and hereby is, authorized to enter into contract with Allied Technical Services, Inc., 9928 Forestglen Drive, Cincinnati, Ohio 45242, and to pay up to a maximum amount of $443,596.28, for bypass pumping services required in connection with the above referenced project, in accordance with the terms and conditions as shown in the contract on file in the Sewer System Engineering Section of the Division of Sewerage and Drainage.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to enter into contract with H.R. Gray & Associates, Inc., 1335 Dublin Road, Suite 100-B, Columbus, Ohio 43215; and to pay up to a maximum amount of $126,093.02, for construction management services required in connection with the above referenced project, in accordance with the terms and conditions as shown in the contract modification agreement on file in the Sewer System Engineering Section of the Division of Sewerage and Drainage.
Section 7. That for the purpose of paying the cost of the contracts authorized within Sections 4, 5 and 6 herein, the expenditure of $1,821,050.50, is hereby is authorized from the 1991 Voted Sanitary Bond Fund No. 664| Project 650404| OCA Code 655266| Object Level Three No. 6630.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.