City of Columbus - File #: 0132-2006

• File #: 0132-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/13/2006
• In control: Administration Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize the Director of the Department of Technology to enter into contract with Environmental Systems Research Institute, Inc. to provide software maintenance services, to authorize the expenditure of $77,763.84 from the Department of Technology information services fund. ($77,763.84)

Date	Ver.	Action By	Action	Result
3/1/2006	1	CITY CLERK	Attest
2/28/2006	1	MAYOR	Signed
2/27/2006	1	Columbus City Council	Approved	Pass
2/27/2006	1	COUNCIL PRESIDENT	Signed
2/13/2006	1	Columbus City Council	Read for the First Time
2/2/2006	1	CITY ATTORNEY	Reviewed and Approved
2/2/2006	1	Technology Drafter	Sent to Clerk's Office for Council
2/1/2006	1	Technology Drafter	Sent for Approval
2/1/2006	1	Auditor Reviewer	Contingent
2/1/2006	1	CITY AUDITOR	Reviewed and Approved
2/1/2006	1	Technology Drafter	Sent for Approval
1/31/2006	1	Finance Reviewer	Reviewed and Approved
1/31/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/25/2006	1	EBOCO Reviewer	Sent for Approval
1/25/2006	1	ODI DIRECTOR	Reviewed and Approved
1/25/2006	1	Technology Drafter	Sent for Approval
1/18/2006	1	Technology Drafter	Sent for Approval
1/17/2006	1	Technology Drafter	Sent for Approval
1/17/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND:  The Department of Technology (DoT) requires support and maintenance services, from Environmental Systems Research Institute, Inc. (ESRI) to support ongoing operations of the city's geographic information system (GIS), which supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications and other GIS data products.  

In order to continue the benefits of this software product, including upgrades and support, the city must renew its contract with ESRI, which will allow the city to continue receiving upgrades, technical support and subscriptions.  Without the software maintenance support services the city will not be able to deploy web-based applications, such as crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, the city will lose the capability to upgrade current software applications and lose technical support.  Also, losing these services will negatively impact customer service and peak performance provided to city residents and employees that utilize web-based applications.

The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, with ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002.  The passage of this ordinance will allow DoT to renew the support and maintenance services, with ESRI, from February 15, 2006 through April 14, 2007.  This annual software maintenance and support agreement represents 14 months of ESRI software maintenance for both server-side components and client-side components.

FISCAL IMPACT: The renewal of ESRI support maintenance is budgeted and available in the 2006 information services fund's budget and will cover the time period from February 15, 2006 through April 14, 2007 in the amount of $77,763.84.  Previously, in fiscal year 2004, there was an expenditure of $65,864.03 for this service.  During fiscal year 2005, $67,047.00 was expended for related services.

CONTRACT COMPLIANCE: 95-2775732   Expiration: 4/19/08                   

Title

To authorize the Director of the Department of Technology to enter into contract with Environmental Systems Research Institute, Inc. to provide software maintenance services, to authorize the expenditure of $77,763.84 from the Department of Technology information services fund. ($77,763.84)

Body

WHEREAS, the Department of Technology (DoT) immediately requires support and maintenance services from Environmental Systems Research Institute, Inc. to support ongoing operations of the city's geographic information system, and

WHEREAS, the city has the need to continue the software maintenance, in order for the city to receive upgrades, technical support and subscriptions, and

WHEREAS, services provided by ESRI support several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Project Map, and the Zoning Map applications and other GIS data products, and

WHEREAS, without the software maintenance support services the city will not be able to deploy web-based applications, such as crime mapping, the city will lose the capability to upgrade current software applications and lose technical support, and

WHEREAS, the passage of this ordinance will allow DoT to support and maintenance services with ESRI, and

WHEREAS, the coverage period for this renewal is from February 15, 2006 through April 14, 2007, and  

WHEREAS, the Department of Technology is in need to renew the contract with Environmental Systems Research Institute, Inc. to ensure sufficient funds and uninterrupted support services associated with this contract, for the purchase of software maintenance and support services; now therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1:  That the Director of the Department of Technology be and is hereby authorized to enter into contract for the purchase of software maintenance services from Environmental Systems Research Institute, Inc. for support of the GIS system.

SECTION 2: That the expenditure of $77,763.84 or so much thereof as may be necessary is hereby authorized to be expended from:

Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 286021|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $77,763.84      

SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.