Explanation
1. BACKGROUND
This legislation authorizes the City to enter into a contract in an amount up to $290,000.00 for the Bridge Cleaning and Sealing 2012 project and to pay construction inspection costs up to $60,000.00. This project involves cleaning and sealing of various bridges around the City of Columbus. This work will be done to deck, railing, expansion joints, scuppers, sidewalks, abutments, piers, backwalls, bearing devices, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is October 4, 2012. The project was let by the Office of Support Services through vendor services and Bid Express. 2 bids were received (1 FBE, 1 majority) on July 31, 2012 and tabulated on August 1, 2012 as follows:
Company City, State Status Amount
A&A Painting Columbus, OH FBE $224,400.55
Contract Sweepers & Equipment Columbus, OH Majority $260,753.27
The bid documents contain Special Provision 146 which states "It is the City's intent to fully utilize the available funding provided to its Bridge Cleaning and Sealing Program. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of $290,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $290,000.00). In the event that the City does add bridges to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $290,000.00), responsive and responsible and best bidder per Columbus City Code Section 329."
Award is to be made to A&A Painting, as the lowest, best, most responsive and most responsible bidder for the contract amount of up to $290,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against A&A Painting.
2. CONTRACT COMPLIANCE
A&A Painting Contract Compliance number is 341703694 and expires 7/30/14.
3. FISCAL IMPACT
Funding for this project is budgeted within the 2012 Department of Public Service Operating Budget within the Municipal Motor Vehicle License Tax Fund, Fund 266.
4. EMERGENCY DESIGNATION
Emergency action is requested to begin this work at the earliest possible time to provide this necessary work to the City's bridges in order to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into contract with A&A Painting for the Bridge Cleaning and Sealing 2012 Project, and to authorize the expenditure of up to a maximum of $350,000 from the Municipal Motor Vehicle License Tax Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, bids were received on July 31, 2012, and tabulated August 1, 2012, for the Bridge Cleaning and Sealing 2012 project and a satisfactory bid has been received; and
WHEREAS, this project consists of cleaning and/or sealing of various bridges around the City of Columbus. This work includes deck, railing, expansion joints, scuppers, sidewalks, abutments, piers, backwalls, bearing devices, and other work as may be necessary; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that the funding should be authorized immediately to maintain the schedule of this project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with A&A Painting, 74 Creed Circle, Campbell, OH, 44405, for the construction of the Bridge Cleaning and Sealing 2012 project in the amount of up to $290,000.00 for the Division of Planning and Operations in accordance with the specifications and plans on file in the Office of Support Service, which are hereby approved and to obtain and pay for the necessary inspection costs associated with the project up to $60,000.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection the sum of up to $350,000.00 or so much thereof as may be needed, is hereby authorized to be expended from Fund 266, the Municipal Motor Vehicle License Tax Fund for the Division of Planning and Operations, Dept.-Div. 59-11, OCA Code 591126, and Minor Object Code 3375.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.