Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend four (4) existing Universal Term Contracts (UTCs) for the option to obtain Water Meters, Yokes, Meter Setters and Appurtenances with Badger Meter, Inc. CC#007720, expires 12/28/2025, Core & Main LP, CC# 000148, expires 1/24/2027, Master Meter, Inc. CC# 010104, expires 1/2/2026 and Neptune Technology Group Inc., CC# 000689, expired 6/21/2020 (pending). This contract provides for water meters, yokes, meter setters and appurtenances used for installation in the City’s water distribution system. The Division of Water is the primary user.
The contracts, PO139440 with Badger Meter, Inc., PO139449 with Core & Main LP, PO139447 with Master Meter and PO139446 with Neptune Technology Group Inc. were established in accordance with Request for Quotation RFQ009475 and will expire March 31, 2025. Time will not allow for a formal bid process and new contracts to be established. It is in the best interest of the City to extend the contracts through March 31, 2026 to ensure that products are available to help maintain the City’s water distribution system. The pricing for the products on these contracts remains the same.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to extend the option contracts. The Department of Public Utilities must set aside their own funding for their estimated expenditures.
Title
To authorize the Director of the Department of Finance and Management to modify and extend four (4) Universal Term Contracts for the option to purchase Water Meters, Yokes, Meter Setters and Appurtenances with Badger Meter, Inc., Core & Main LP; Master Meter, Inc.; and Neptune Technology Group Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into Universal Term Contracts for Water Meters, Yokes, Meter Setters and Appurtenances for use by the Division of Water; and
WHEREAS, it is necessary to modify and extend the existing contracts with Badger Meter, Inc., Core & Main LP, Master Meter, Inc. and Neptune Technology Group Inc. to ensure that water meters and related items are readily available to install in the City’s water distribution system; and
WHEREAS, an emergency exists in the usual daily operation of the Public Utilities Department and the current contracts expire on March 31, 2025, in that it is necessary to authorize the Finance and Management Director to immediately modify and extend Universal Term Contracts with Badger Meter, Inc., Core & Main LP, Master Meter, Inc. and Neptune Technology Group Inc. for the option to obtain Water Meters, Yokes, Meter Setters and Appurtenances, thereby preserving the public health, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to modify and extend the option contracts for the option to obtain Water Meters, Yokes, Meter Setters and Appurtenances with Badger Meter, Inc. PO139440, Core & Main LP PO139449, Master Meter PO139447 and Neptune Technology Group Inc. PO139446, for a period of one (1) year, from March 31, 2025 to and including March 31, 2026.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.