City of Columbus - File #: 0641-2004

• File #: 0641-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/26/2004
• In control: Public Service & Transportation Committee
• On agenda: 4/19/2004
• Final action: 4/21/2004
• Title: To authorize the Finance Director to establish a purchase order to purchase thirty-nine patrol cruisers for the Police Division from Springfield Ford, to authorize the expenditure of $785,382.00 from the Fleet Management Division's General Fund vehicle allocation , and to declare an emergency. ($785,382.00)

Date	Ver.	Action By	Action	Result
4/21/2004	1	CITY CLERK	Attest
4/20/2004	1	MAYOR	Signed
4/19/2004	1	Columbus City Council	Approved	Pass
4/19/2004	1	COUNCIL PRESIDENT	Signed
4/9/2004	1	Service Drafter	Sent for Approval
4/9/2004	1	CITY ATTORNEY	Reviewed and Approved
4/9/2004	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
4/8/2004	1	EBOCO Reviewer	Reviewed and Approved
4/7/2004	1	Finance Reviewer	Reviewed and Approved
4/7/2004	1	FINANCE DIRECTOR	Reviewed and Approved
4/7/2004	1	Service Drafter	Sent for Approval
4/7/2004	1	Auditor Reviewer	Reviewed and Approved
4/7/2004	1	CITY AUDITOR	Reviewed and Approved
4/7/2004	1	Service Drafter	Sent for Approval
4/1/2004	1	SERVICE DIRECTOR	Reviewed and Approved
3/31/2004	1	SERVICE DIRECTOR	Reviewed and Approved
3/26/2004	1	Service Drafter	Sent for Approval
3/26/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND:   The Police Division needs to purchase thirty-nine (39) marked patrol cruisers to replace old, worn out, high mileage vehicles that are not cost effective to maintain or repair.  Vehicle replacement benefits the overall efficiency throughout the Police Division.  This legislation authorizes the purchase of thirty-nine (39) Ford Crown Victorias from Springfield Ford using General Fund monies allocated to the Fleet Management Division for vehicle replacement in accordance with Solicitation SA001054GRW

Springfield Ford contract compliance number is 311708313, expires 4/30/2005 .  This is a minority business enterprise.  

Emergency action is necessary to meet the manufacturer's order cutoff deadline.  

FISCAL IMPACT:  Funds for the purchase of patrol cruisers are budgeted in the 2004 Fleet Management General Fund vehicle allocation budget. The cost of the thirty-nine patrol cruisers will be $785,382.00.  The Police Division purchased thirty-eight (38) patrol cruisers in 2003 for $809,894.00 and forty-six (46) patrol cruisers in 2002 for $922,711.54.      

Title

To authorize the Finance Director to establish a purchase order to purchase thirty-nine patrol cruisers for the Police Division from Springfield Ford, to authorize the expenditure of $785,382.00 from the Fleet Management Division's General Fund vehicle allocation , and to declare an emergency. ($785,382.00)

Body

WHEREAS, the Police Division needs to replace marked patrol cruisers that are high mileage and high maintenance; and

WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and

WHEREAS, bids were taken for these vehicles via Solicitation SA001054GRW, with Springfield Ford being the lowest and best responsive, and responsible bidder that met the specifications, and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to place the order for these vehicles in order to meet the manufacturer's order cutoff deadline and to expend funds from the General Fund vehicle allocation for the purchase of thirty-nine (39) patrol cruisers, thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto, therefore,            

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance Director be and is hereby authorized and directed to issue a purchase order to purchase thirty-nine (39) patrol cruisers from Springfield Ford for the Police Division in accordance with Solicitation SA001054GRW.

Section 2. That the expenditure of $785,382.00, or so much thereof as may be necessary, be and it is hereby authorized from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.