Explanation
BACKGROUND: The Division of Water encumbered ED015928 for $20,000.00 with Moling & Associates, Inc. for security guard services at the Public Utilities Complex. These funds will cover about six months. The Division would like to increase this contract in order to provide funds for the remainder of the year. The Contract Compliance Number for Moling & Associates, Inc. is 31-4413210. They do not have MBE/FBE status.
1. The Division needs an additional $25,000.00. The original contract was established for $20,000.00. The total amount of the original contract and the modification is $45,000.00.
2. The need for additional funds was foreseen at the time of the initial contract; the Division encumbered $20,000.00 to pay immediate invoices.
3. It is in the City's best interest to not formally bid this service in order to provide continual security guard services to the Division. Moling & Associates, Inc. has provided security guard services to our facility for several years.
4. The cost of this service is based on the number of hours worked by the security guard.
FISCAL IMPACT: The Division of Water has allocated $45,000.00 for these security services in the 2004 Budget.
$ 43,810.00 was expended for this purpose during 2003.
$ 63,810.00 was expended for this purpose during 2002.
Title
To authorize the Director of Public Utilities to increase the contract with Moling & Associates, Inc., for security guard services at the Public Utilities Complex, for the Division of Water, and to authorize the expenditure of $25,000.00 from Water Systems Operating Fund. ($25,000.00)
Body
WHEREAS, contract number ED015928 was established with Moling & Associates, Inc. for security guard services at the Public Utilities Complex, and
WHEREAS, the Division would like to increase this contract in order to provide security guard services for the remainder of the year, and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to increase the contract for security guard services, from Moling & Associates, Inc., for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to increase the contract with Moling & Associates, Inc., for security guard services, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $25,000.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602318, Object Level One 03, Object Level Three 3398, to pay the cost thereof.
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.