Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with 2K General Co., via the City’s Invitation For Bid process, for the Dublin Road Water Plant Caustic Feed Improvements (DRWP), CIP #690578-100000, in an amount up to $1,934,400.00, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $1,936,400.00.
The improvements will provide storage and feed capabilities to deliver liquid caustic soda (i.e., sodium hydroxide) to multiple post filtration application points for pH adjustment of the filtered water. Improvements will include, but not be limited to, bulk storage, day tank storage, flow metering, piping, valves, electrical, and instrumentation and controls.
The Community Planning Area is 99 - Citywide.
TIMELINE
All work shall be substantially complete within 341 calendar days of the Notice to Proceed, with the Final Completion to occur within 371 calendar days. The City anticipates issuing a Notice to Proceed in fourth quarter 2024.
ESTIMATED COST OF PROJECT
The bid amount and proposed award amount is $1,934,400.00, including a 20% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $1,934,400.00
Future Anticipated Needs _____$0.00
CONTRACT TOTAL $1,934,400.00
Prevailing Wage Services $2,000.00
TOTAL EXPENDITURE $1,936,400.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The project to provide storage and feed capabilities at DRWP will improve the operability and reduce maintenance requirements associated with caustic storage and feed systems. This project is part of the City’s ongoing efforts to maintain a safe and reliable supply of drinking water to its customers. There will be no anticipated public meetings held during this project. The Division of Water will be responsible for coordinating with stakeholders.
3. CONSTRUCTION CONTRACT AWARD
An Invitation for Bids for the Dublin Road Water Plant Caustic Feed Improvements project was advertised on the Vendor Services and Bid Express websites from April 24, 2024 through May 22, 2024. One bid were received for the project and opened on May 22, 2024. The following company submitted a bid:
Company Bid Amount City/State ODI Status
2K General Co. $1,934,400.00 Delaware, Ohio MAJ
The 2K General Co.'s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,934,400.00.
The certification of 2K General Co. was in good standing at the time the bid was awarded.
4. CONTRACT COMPLIANCE INFORMATION
2K General Co.’s contract compliance number is CC005739 and expires 8/15/26.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against 2K General Co. or their subcontractors.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). The MBE/WBE program goal has been met by the use of MBE/WBE subcontractors. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the bid documents for this contract.
As part of their proposal, 2K General Co., has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Claypool Electric Columbus, Ohio WBE
Dublin Technical Systems, Inc. Dublin, Ohio MAJ
Radico, Inc. Columbus, Ohio MAJ
Farber Mechanical Contractors Columbus, Ohio MAJ
The certification of 2K General Co., and all proposed subcontractors were in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
2K General Co. and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. EMERGENCY DESIGNATION
Emergency designation is requested for this ordinance. The bid pricing will expire in mid-November and will increase if the contract is not executed by then. Doing this ordinance as a 30-day ordinance will mean the contract cannot be executed until late November or early December, subjecting the City to a price increase.
8. FISCAL IMPACT
Funding for the construction contract will be obtained through the Water Supply Revolving Loan Account (WSRLA), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of loan funding via Ordinance 0859-2024, passed by Council on 4/15/24. This loan was approved at the August OWDA Board meeting. Funds will need to be appropriated in the WSRLA Loan Fund, Fund 6011.
Funding for the prevailing wage services provided by the Department of Public Service is available and appropriated in the Water Bond Fund, Fund 6006. An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of Public Utilities to enter into a construction contract with 2K General Co. for the Dublin Road Water Plant Caustic Feed Improvements project; to authorize an amendment to the 2024 Capital Improvement Budget; to appropriate funds within the WSRLA Loan Fund; to authorize a transfer of cash and appropriation between projects within the Water Bond Fund; to authorize the expenditure of up to $1,936,400.00 from the WSRLA Loan Fund and the Water Bond Fund; and to declare an emergency; and to declare an emergency. ($1,936,400.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Dublin Road Water Plant Caustic Feed Improvements project; and
WHEREAS, the project was formally advertised on the Vendor Services and Bid Express websites from April 24, 2024 through May 22, 2024; and
WHEREAS, one bid for the Dublin Road Water Plant Caustic Feed Improvements project was received and opened on May 22, 2024; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with 2K General Co. for the Dublin Road Water Plant Caustic Feed Improvements project; and
WHEREAS, Ordinance 0859-2024 authorized this contract to be funded by a loan to be obtained through the WSRLA loan program; and
WHEREAS, this loan has been approved by the OWDA Board; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to align budget authority for the project; and
WHEREAS, it is necessary to authorize a transfer and of cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to appropriate funds in the WSRLA Loan Fund, Fund 6011; and
WHEREAS, it is necessary to expend funds to pay for the services 2K General Co. provides under this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director to enter into contract in order to prevent an increase in price for the project due to the price quote expiring, for the immediate preservation of the public peace, property, health, welfare, and safety; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6011 / 690578-100000 / Dublin Road Water Plant Caustic Feed Improvements (WSRLA Loan) / $800,000.00 / $1,934,400.00 / $1,134,400.00 (To match loan amount)
6006 / 690006-100004 / Misc. Erosion Control - Hoover (Sunbury Rd) (Voted Water Carryover) / $87,341.00 / $85,341.00 / ($2,000.00)
6006 / 690578-100000 / Dublin Road Water Plant Caustic Feed Improvements (Voted Water Carryover) / $633,500.00 / $635,500.00 / $2,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $1,934,400.00 is appropriated in Fund 6011 (WSRLA Loan Fund), per the account codes in the attachment to this ordinance.
SECTION 3. That a transfer in the amount of $2,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Utilities be and hereby is authorized to enter into a contract for construction services for the Dublin Road Water Plant Caustic Feed Improvements, CIP 690578-100000 with 2K General Co., 19 Gruber Street, Building B, Delaware, OH 43015, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities, in an amount up to $1,934,400.00; and to encumber funds in an amount up to $2,000.00 with the Department of Public Service to provide prevailing wage services for the project.
SECTION 5. That the expenditure of $1,936,400.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance, for the reasons stated in the preamble, which are made a part of this ordinance and fully incorporated for reference as if rewritten, is declared to be an emergency measure and shall take effect and be in force from and after this ordinance’s adoption and approval by the Mayor or ten (10) days after its adoption if the Mayor neither approves nor vetoes this ordinance.