Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish various purchase orders for the purchase of various Light Duty Trucks for the Division of Sewerage and Drainage, Sewer Maintenance Operation Center from an established Universal Term Contract.
The vehicles will be used for by crews of the Sewer Maintenance Operations Center, Sewer Design Section, Pre-Treatment and Jackson Pike Wastewater Treatment Plant for maintenance, repair, inspections and rehabilitation projects. The vehicles are being purchased from the lowest, responsive and responsible bidder for these items, Byers Chevrolet. Due to a manufacturers order cut off dates, this legislation is being processed as an emergency to allow the order to be placed with the dealership before the cut off date.
Suppliers Byers Chevrolet (31-4139860)
Fiscal Impact: $177,200.00 is needed for this purchase.
Title
To authorize the Director of Finance and Management to establish various purchase orders for the purchase of Light Duty Trucks with Byers Chevrolet for the Division of Sewerage and Drainage, to authorize the expenditure of $156,061.000 from the Sewerage System Operating Fund, and $21,139.00 from the Storm Sewer Operating Fund and to declare an emergency. ($177,200.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 18, 2005 for the option to purchase Light Duty Trucks, and
WHEREAS, a Universal Term Contract was established with Byers Chevrolet for Light Duty Trucks, and
WHEREAS, various sections of the Division of Sewerage and Drainage have a need to purchase various Light Duty Trucks, and
WHEREAS, purchase orders will be issued in accordance with the terms and specifications of Solicitation Number: SA-001717GRW on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into a purchase orders prior to manufacturer cut off dates for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase orders with Byers Chevrolet for the purchase of various Light Duty Trucks for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $177,200.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, as follows:
Sewer Maintenance Operation Center
OCA: 605089
Object Level 3: 6652
Amount: $63,417.00
Sewer Design
OCA: 605113
Object Level 3: 6652
Amount: $81,720.00
Jackson Pike Wastewater Treatment Plant
OCA: 604819
Object Level 3: 6652
Amount: $10,924.00
Total For Fund 650 = $156,061.00
Section 3. That the expenditure of $21,139.00 or so much thereof as may be needed, be and the same hereby is authorized from the Storm Sewer Operating Fund Fund 675 as follows:
Stormwater Section
OCA: 675002
Object Level 3: 6652
Amount: $21,139.00
Total For Fund 675 = $21,139.00
TOTAL REQUEST: $177,200.00
Section 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.