Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend existing contracts in accordance with the terms and conditions established in the original master agreements with Delphia Consulting LLC and The Ohio State University (CETI). These contract modifications are needed to continue with the original project schedule and the provisions for services between the City of Columbus, Delphia Consulting LLC and The Ohio State University (CETI) for the purpose of enhancing and updating the city's current web environment and " E-gov " services. While performing tasks associated with the " E-gov " initiative project (data migration, enterprise architecture, portal architecture services and usability services), there were unforeseen circumstances that directly impacted deliverables and milestones associated with the progress of the " E-gov " initiative project, it has become necessary to continue work that was begun in 2007 that includes but is not limited to bringing the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing.
This legislation requests approval to modify and extend existing contracts (EL007265 and EL008584) in accordance with the terms and conditions established in the original master agreements, with the original vendors Delphia Consulting LLC and The Ohio State University (CETI), to extend the coverage periods from April 30, 2009 through April 30, 2010; originally legislated and approved through Ordinances #0683-2007 and #0698-2007, passed by City Council on July 9, 2007 and May 21, 2007; to allow time to continue with enhancing and updating the city's current web environment and related " E-gov " services. The original contracts with Delphia Consulting LLC and The Ohio State University (CETI) provided language that allows the Department of Technology to annually renew the contracts for three years, with each year being contingent upon approval of funding on the yearly anniversary date. This legislation authorizes the second year of the three year renewal with the original vendors Delphia Consulting LLC and The Ohio State University (CETI) for the coverage periods from April 30, 2009 through April 30, 2010.
These contracts allow, but are not limited to: data migration, enterprise architecture, portal architecture services and usability services. The contracts are no cost modifications that will extend the coverage periods, as mutually agreed by the City of Columbus, Delphia Consulting LLC and The Ohio State University (CETI). In addition to the extension of the Ohio State University (CETI) contract coverage period, this legislation also requests additional funding for the Ohio State University (CETI) in the amount of $30,000.00.
EMERGENCY: Emergency designation is requested to continue with the original project plan/schedule and to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Technology.
FISCAL IMPACT: Previously, in the year of 2007 funding was established in the amount of $50,000.00, for the contract agreement with The Ohio State University (CETI). During fiscal year 2008, a no cost modification was legislated for the same services. The funds for this year's contract modification with the Ohio State University (CETI), in the amount of $30,000.00, with a coverage period of April 30, 2009 to April 30, 2010, have been identified, budgeted and are available within the Department of Technology's Information Services Fund. The aggregate total amount associated with the Ohio State University (CETI) contract including this modification is $80,000.00. There is no fiscal impact associated with the vendor Delphia Consulting LLC, this legislation only extends their coverage period from April 30, 2009 through April 30, 2010.
CONTRACT COMPLIANCE :
The Ohio State University (CETI), 316401599, Non-Profit Organization (NPO)
Delphia Consulting LLC, 311661173, Expiration Date: 02/13/2011
Title
To authorize the Director of the Department of Technology to modify and extend existing contracts, with Delphia Consulting LLC and The Ohio State University (CETI); and to increase the funding on the Ohio State University (CETI) contract; and to authorize the expenditure of $30,000.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to modify and extend existing contracts in accordance with the terms and conditions established in the original master agreements, with Delphia Consulting LLC and The Ohio State University (CETI); and
WHEREAS, the original contracts with Delphia Consulting LLC and The Ohio State University (CETI) provided language that allows the Department of Technology to annually renew the contracts for three years, with each year being contingent upon approval of funding on the yearly anniversary date. This legislation authorizes the second year of the three year renewal with the original vendors Delphia Consulting LLC and The Ohio State University (CETI) for the coverage periods from April 30, 2009 through April 30, 2010; and
WHEREAS, this legislation will also provide the authorization of funds in the amount of $30,000.00 that allow for the continuation of the Ohio State University (CETI) contract for services; which allow the aforementioned projects to remain on schedule, and
WHEREAS, these contracts are needed to continue the provisions for services between the City of Columbus, Delphia Consulting LLC and The Ohio State University (CETI) for the purpose of enhancing and updating the city's current web environment and "E-gov " services. The contracts allow, but are not limited to: data migration, enterprise architecture, portal architecture services and usability services; and to bring the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site; and
WHEREAS, this legislation requests approval to extend the coverage periods with the original vendors Delphia Consulting LLC and The Ohio State University (CETI) from April 30, 2009 through April 30, 2010; originally legislated and approved through Ordinances #0683-2007 and #0698-2007, passed by City Council on July 9, 2007 and May 21, 2007; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to extend contracts to continue services provided by Delphia Consulting LLC and The Ohio State University (CETI), thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized and directed to modify and extend existing contracts in accordance with the terms and conditions established in the original master agreements, with Delphia Consulting LLC and The Ohio State University (CETI), to extend the coverage periods from April 30, 2009 through April 30, 2010, for the purpose of enhancing and updating the city's current web environment and " E-gov " services used for data migration, enterprise architecture services, portal architecture services and usability services. This legislation also requests additional funding authority in the amount of $30,000.00 with the Ohio State University (CETI).
SECTION 2: That the expenditure of $30,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund 001|OCA Code: 470205|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $30,000.00| OSU (CETI)
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.