Explanation
BACKGROUND: The Division of Fleet Management, Department of Finance and Management entered into a contract with Bomar Construction Company for building repairs and maintenance on May 7, 2012 under the authority of Ordinance No. 0211-2012, which passed on March 26, 2012. Provisions to extend this contract were included in the original contract. This contract was modified via Ordinance 1669-2012, which passed on October 1, 2012, whereby the Bomar contract was expanded to include services for the repair/replacement of thirty-eight (38) exhaust hoses in the auto and truck shops at the Fleet Management Facility located at 4211 Groves Road.
This ordinance authorizes a modification of the contract to include maintenance and repair services related to plumbing, HVAC equipment, HVAC computer programming, boilers/heating systems, electrical systems, vehicle cranes, air compressors, and facility power washers. The facilities elements of 4211 Groves Road location is an integrated system of processes that requires centralized planning, control, and implementation. It is imperative that all systems operate collectively and that preventive maintenance, equipment service, and repair services are scheduled in such a way as to not impede ongoing functions and that system downtime is limited. Bomar Construction will provide centralized planning and control of various facilities management functions under the direction of the Fleet Management Operations Manager.
Contract Compliance number: 31-1430310, expiration February 12, 2015.
Emergency action is requested so that the necessary professional services may be accomplished, thereby ensuring that needed facilities management services are not delayed.
FISCAL IMPACT: Funding for the contract modification has been budgeted for and is available within the 2013 Fleet Management Operating Budget, Fund 513.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to modify an existing contract with Bomar Construction Company for professional building maintenance and repairs for the Fleet Management Division; to authorize the expenditure of $170,000.00 from the Fleet Management Fund; and to declare an emergency. ($170,000.00)
Body
WHEREAS, Purchase Order/Contract No. EL013636 was authorized under the authority of Ordinance No. 1669-2012, which passed on October 1, 2012; and
WHEREAS, the original contract was for the building repair and maintenance and it is necessary to expand the scope of services to include plumbing, HVAC equipment, HVAC computer programming, boilers/heating systems, electrical systems, vehicle cranes, air compressors, and facility power washers; and
WHEREAS, the Fleet Management Division wishes to extend the contract as provided for in the contract; and
WHEREAS, it is necessary to modify Contract No. EL013636 to provide for the contract extension; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to modify Contract No. EL013636 so that the necessary professional services may be accomplished, thereby ensuring that needed facilities management services are not delayed; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and he is hereby authorized to modify Contract No. EL013636 with Bomar Construction Company for building maintenance and repair services at the Fleet Management facility located at 4211 Groves Road Columbus, OH 43232.
Section 2. That the expenditure of $170,000.00, or as much thereof as may be needed pursuant to Section 1 above, is hereby authorized as follows:
Dept./Div: 45-05
Fund: 513
OCA: 451206
Obj Lvl 3: 3370
Amount: $170,000.00
Section 3. That the monies in the foregoing Section 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after the passage if the Mayor neither approves nor vetoes the same.