Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a contract with Reynolds, Inc., for the construction of the Morse Rd./Elks Drive Area Sanitary Improvements Project. This project will rehabilitate approximately 15,579 lineal feet of eight to 15-inch diameter sanitary sewer lines serving homes within the project area that is located in the Clintonville Community. This contract will utilize trenchless technology methods to minimize the disruption to residences in the project area and to avoid the costlier method of traditional open trench sewer removal and replacement. This project also includes Storm Sewer Bond Funds for the stormwater infrastructure improvement costs to be installed in Fairway Drive, that were deemed inelgible by the Ohio Water Development Authority, and which are a part of this contract work.
The Director of Public Utilities publicly opened five competitive bid proposals on November 1, 2006. The cumulative results of these bids were: Reynolds, Inc. submitted a bid of $903,432.00; Insituform, Inc., submitted a bid of $923,027.84; United Survey submitted a bid of $1,003,615.80; Kokosing Construction submitted a bid of $1,024,274.4; and American Water Underground submitted a bid of $1,234,149.60.
The Engineer's Estimate for this project was $1,220,540.40. In order to fund this contract, it was necessary to wait until an OWDA Loan could be requested, approved and executed by the Ohio Water Development Authority. The OWDA Board approved this loan on December 14, 2006.
2. FISCAL IMPACT:
This legislation appropriates a total of $896,832.00 from the OWDA Loan that will be utilized for the subject project. The Division of Sewerage and Drainage has included $1,508,300.00 within the 2006 Capital Improvements Budget for this expenditure.
3. EMERGENCY DESIGNATION:
The Division of Sewerage and Drainage is requesting City Council to consider this legislation an emergency measure in order to allow for the immediate commencement of this contract work that is necessary to rehabilitate nearly 15,579 lineal feet of sanitary sewer serving a residential area in the Clintonville community, pursuant to ensuring the continued operation of this vital sanitary sewer infrastructure.
Title
To authorize the Director of Public Utilities to enter into contract with Reynolds, Inc., for the construction of the Morse Rd./Elks Drive Area Sanitary Improvements Project; to authorize the transfer and expenditure of $6,600.00 from the Storm Sewer Bond Fund; to authorize the appropriation and expenditure of $896,832.00 from the Ohio Water Pollution Control Loan Fund; to amend the 2006 Capital Improvements Budget; for the Division of Sewerage and Drainage; and to declare an emergency. ($903,432.00)
Body
WHEREAS, five competitive bids for the construction of the Morse Rd./Elks Drive Area Sanitary Improvements Project, were received on November 1, 2006; and
WHEREAS, the Ohio Water Development Authority approved a loan to the City of Columbus on December 14, 2006, in the amount of $1,113,637.00, identified as Ohio Water Development Authority No. 4637, for the above listed project with eligible costs including the construction contract and the original professional engineering design services contract; and
WHEREAS, Voted Storm Bond Funds are required to provide funding for ancillary storm sewer improvements that were deemed inelgible under the terms of the OWDA Loan Agreement; and
WHEREAS, it is immediately necessary for the City Council to both appropriate the proceeds from the aforementioned loan agreement and to authorize the expenditure of funds from the Ohio Water Pollution Control Loan Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, in that it is necessary for this City Council to authorize the Director of Public Utilities to execute a contract for the construction of the Morse Rd./Elks Drive Area Sanitary Improvements Project; to appropriate and authorize the expenditure of the proceeds from the aforementioned loan, all of which is necessary to allow for the immediate rehabilitation of this aging and structurally deficient sanitary sewer infrastructure, for the preservation of the public health, peace, property, and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the proceeds from the Ohio Water Development Authority Loan No. 4637, for the Morse Rd./Elks Drive Area Sanitary Improvements Project; and funds from the unappropriated monies in Fund 666, the amount of $896,832.00 for the cost of construction services, is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Fund No. 666:
Div.: 60-05| Fund 666| Proj: 650679| OCA Code 666679| Obj. Level 3: 6630| $896,832.00
Section 2. That the City Auditor is hereby authorized to transfer $6,600.00 within the Storm Sewer Bond Fund, Fund No. 685, Division of Sewerage and Drainage, Division 60-15, as follows:
FROM:
610975| Stelzer Rd. Southern Basin| OCA Code: 685975| OL3: 6621| $6,600.00
TO:
611003| Small Scale Stormwater Imp.| OCA Code: 681003| OL3: 6621| $6,600.00
Section 3. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the Morse Rd./Elks Drive Area Sanitary Improvements Project with the lowest, best, responsive and responsible bidder, Reynolds, Inc., 4520 North State Road 37, Orleans, Indiana 47452, in the amount of $903,432.00, in accordance with the terms and conditions of the Contract on file in the Sewer System Engineering Section Office of the Division of Sewerage and Drainage.
Section 4. That for the purpose of paying the cost of construction contract, the expenditure of $903,432.00 or as much thereof as may be needed, is hereby authorized from the Ohio Water Pollution Control Loan Fund and the Storm Sewer Bond Fund as follows:
Div.: 60-05| Fund 666| Proj. 650679| OCA Code 666679| Obj. Level 3: 6630| $896,832.00
Div.: 60-15| Fund 685| Proj. 611003| OCA Code 681003| Obj. Level 3: 6621| $6,600.00
Section 5. That the 2006 Capital Improvements Budget Ordinance No. 1108-2006 is hereby amended as follows, in order to provide sufficient budget authority for the aforementioned construction contract.
CURRENT:
610975-Stelzer Rd. Southern Detention - $78,527.00
611003-Small Scale Storm Improve.- $0.00
AMENDED TO:
610975-Stelzer Rd. Southern Detention - $71,927.00 (-$6,600.00)
611003-Small Scale Storm Improve.- $6,600.00 ($6,600.00)
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.