Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Public Utilities to enter into two (2) contracts for Invasive Plant Management Services for the Division of Water with Hickman Lawn Care, Inc. and Davey Tree Expert Company.
The contract will allow for the identification and selective removal of invasive plant and noxious weed species from the land between the shoreline and numerous locations around the City's three drinking water reservoirs at the Griggs, O'Shaughnessy and Hoover Reservoirs. In addition to the selective removal of invasive plant and noxious weed species, the contract further allows for the mitigation of re-growth of these invasive and noxious species through herbicide spraying twice within the following 12 months. All herbicides that will be applied under the terms of this soliciatation have been reviewed and approved by the Division of Water. The invasive plant and noxious weed species to be managed under this contract include, but are not limited to bush honeysuckle, buckthorn, knotweed, wintercreeper, english ivy, poison ivy, and purple loosestrife. The contract will be in effect from date of execution and extend through December 30, 2015.
The Director of Public Utilities solicited formal bids (SA005384). One hundred seven (107) vendors were solicited: one hundred (100) MAJ; seven (7) M1A. Two (2) MAJ bids were received and opened on April 30, 2014. The bid specifications allow for the Department of Public Utilities to award two contracts if it was in the best interest of the City of Columbus. The two contracts would run concurrently and would be non-exclusive and the City would utilize either contract at its discretion. After reviewing of the bids received, the Department of Public Utilities recommends that it is in best interest of the City of Columbus to award two contracts in the total amount of $455,643.30. Total bid amounts per contractor including contingency are as follows:
Hickman Lawn Care: $187,683.30
Davey Tree Expert Company: $267,960.00
Emergency legislation is requested so that the removal and mitigation of the invasive plants and noxious weeds can begin during this prime growing season.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance:
Hickman Lawn Care: 31-1432478 (Expires 10-17-15)
Davey Tree Expert Company: 34-0176110 (Expires: 1-30-15)
FISCAL IMPACT: A total of $455,643.30 is needed and budgeted in the Water Operating Fund.
The Division of Water spent $0 in 2013.
The Division of Water spent $0 in 2012.
Title
To authorize the Director of Public Utilities to enter into contract with Hickman Lawn Care and Davey Tree Expert Company for Invasive Plant Management Services for the Division of Water, to authorize the expenditure of $455,643.30 from the Water Systems Operating Fund, and to declare an emergency ($455,643.30).
Body
WHEREAS, the Department of Public Utilities, Division of Water has a need for the identifying, removal and mitigation of invasive plants and noxious weed species from land between the shoreline and numerous locations at the Griggs, O'Shaughnessy, and Hoover Reservoirs, and
WHEREAS, the Director of Public Utilities opened formal bids on April 30, 2014 and two (2) bids were received, and
WHEREAS, the bid specifications allowed for the Department of Public Utilities to award two contracts if it was in the best interest of the City of Columbus. The two contracts would run concurrently and would be non-exclusive and the City would utilize either contract at its discretion. After reviewing of the bids received, the Department of Public Utilities recommends that it is in best interest of the City of Columbus to award two contracts in the total amount of $455,643.30, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into contract for Invasive Plant Management Services with Hickman Lawn Care and Davey Tree Expert Company so that services can be performed during this prime growing season for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with Hickman Lawn Care, Inc., 2809 Harrisburg Station Lane, Grove City, OH 43123 and Davey Tree Expert Company, 3603 Westerville Road, Columbus OH 43224 for Invasive Plant Management Services for the Division of Water.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $455,643.30 or as much thereof as may be needed, is hereby authorized from Water Systems Operating Fund 600, Department 60-09, Object Level One 03, Object Level Three 3354, OCA 603001, vendors, and amounts listed below, to pay the cost thereof.
Vendor Amount
Hickman Lawn Care $187,683.30
Davey Tree Expert Company $267,960.00
Grand Total $455,643.30
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.