Explanation
BACKGROUND: The Division of Police, Department of Public Safety, needs to purchase and install surveillance equipment and necessary mounting modifications to refit the existing operational compartment configuration in the current surveillance van. This van when completely retrofitted will be used by the Narcotics Bureau personnel to complete their missions.
Bid Information: A formal bid was advertised through the Purchasing office (Solicitation No. SA003711) and bids were received on October 14, 2010 for the purchase and installation of surveillance equipment to retrofit the Division's current surveillance van. Bids were received from the following vendors:
Law Enforcement Associates (Majority) $32,810.00
Sirchie Acquisitions Company LLC $47,660.00
Specialty Vehicle Solutions, LLC(Majority) $46,820.00
The Division of Police recommends acceptance of the bid submitted by Law Enforcement Associates as being the lowest and best bid that met all the specifications.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of the award so the surveillance van can be put into service as soon as possible.
Contract Compliance Number: Law Enforcement Associates - 222003794, expires 10/5/2012,
FISCAL IMPACT: This ordinance authorizes an expenditure of $32,810.00 from the Mandatory Drug Fines fund to retrofit a surveillance van for the Division of Police. Because this purchase is funded with Mandatory Drug Fines, there is no financial impact on the General Fund budget.
Title
To authorize and direct the Finance and Management Director to enter into a contract with Law Enforcement Associates on behalf of the Division of Police to purchase surveillance equipment and to retrofit the current surveillance van; to authorize the expenditure of $32,810.00 from the Mandatory Drug Fines Fund; and to declare an emergency. ($32,810.00)
Body
WHEREAS, the Division of Police needs to purchase and install surveillance equipment to retrofit the Division's current surveillance van, and
WHEREAS, this van when completely retrofitted will be used by the Police Narcotics Bureau personnel to complete their missions, and
WHEREAS, a formal bid, Solicitation SA003711 Surveillance Van Retrofit was received by the Purchasing Office on October 14, 2010; and
WHEREAS, Law Enforcement Associates was the lowest, most responsive, responsible and best bidder meeting all specifications; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase this surveillance van retrofit thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Law Enforcement Associates for the purchase of a surveillance van retrofit for the Division of Police, Department of Public Safety.
SECTION 2. That the expenditure of $32,810.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT: 30-03 | FUND: 219 | OBJ LEV1: 06 | OBJ LEV 3: 6643 | OCA: 300459 | SUBFUND: 020
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.