Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Luminaires to replenish stock for maintenance and new customer services within the Division of Power and Water. This contract consist primarily of complete lighting units, consisting of one or more lamps (bulbs or tubes that emit light), along with the socket and other parts that hold the lamp in place and protect it, wiring that connects the lamp to a power source, and a reflector that helps direct and distribute the light.
The Purchasing Office advertised and solicited competitive bids for the purchase of luminaires for the Division of Power and Water in accordance with Section 329.06 (SA004534). Fifty-one (51) vendors were solicited: forty-eight (48) MAJ; one (1) MBR; and two (2) M1A. Five (5) MAJ and one (1) MBR bids were received and opened on August 30, 2012.
Kevin Lehr Associates was low bidder on Items #11 and 13, but failed to supply cut sheets and samples as requested, therefore these two (2) items are awarded to the next low bidder, General Supply and Services dba Gexpro. Item #21 is awarded to General Supply and Services dba Gexpro, the third lowest bidder, as the alternates quoted by the two (2) lowest bidders, Power Line Supply and WESCO, do not meet the specifications as they quoted 250W and the specifications calls for 400W. Item #23 is awarded to the fourth low bidder, Consolidated Electrical Distributors which meets specification. The lowest three (3) bidders, Power Line Supply, WESCO, and Diversified bid alternate items not approved as equal alternates because they do not have quick disconnects or installation trays.
Two contract awards are recommended to the lowest, responsive, responsible, and best bidders: 1) General Supply and Services dba Gexpro in the amount of $383,201.43 for items #1-7, 10-22, 25-26; 2) Consolidated Electrical Distributors in the amount of $43,405.00 for items #8-9, 23-24.
Contract Compliance: General Supply and Services dba Gexpro, (MAJ) 20-5021902, expires 5/12/2013 and Consolidated Electrical Distributors (MAJ) 77-0559191, expires 7/11/2014.
FISCAL IMPACT: There is sufficient budget authority for the purchase of luminaires in the 2012 Electricity Operating Fund budget. The Division of Power and Water (P) spent $318,697.42 in 2010 within Object Level Three Codes 2208. In 2011 there was $394,848.98 spent within Object Level Three Codes 2208 by the Division of Power and Water.
Title
To authorize the Finance and Management Director to enter into contracts with General Supply and Services dba Gexpro in the amount of $383,201.43 and Consolidated Electrical Distributors in the amount of $43,405.00 for the purchase of luminaires for the Division of Power and Water and to authorize the expenditure of $426,606.43 from the Electricity Operating Fund. ($426,606.43)
Body
WHEREAS, the Department of Public Utilities, Division of Power and Water, has a need to purchase luminaires to replenish stock for maintenance and new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on August 30, 2012; and
WHEREAS, it is recommended that a contracts be awarded to General Supply and Services dba Gexpro and Consolidated Electrical Distributors based upon the lowest, responsive, responsible and best bid; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contracts to purchase luminaires based upon the lowest, responsive, responsible and best bids received August 30, 2012, SA004534:
General Supply and Services dba Gexpro in the amount of $383,201.43 for items #1-7, 10-22, 25-26; and, Consolidated Electrical Distributors in the amount of $43,405.00 for items #8-9, 23-24.
SECTION 2. That to pay the cost of the aforesaid purchase, the expenditure of $426,606.43 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606731
Object Level Three Code 2208
$144,672.00
OCA 606764
Object Level Three Code 2208
$281,934.43
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.