Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a service contract, in accordance with the sole source provisions of Columbus City Code, with KNS Services, Inc. for the PAWP Facility Misc. Improvements - Camera Upgrades project, CIP #690291-100000, in an amount of up to $169,000.00.
This contract will replace cameras at the Parsons Avenue Water Plant (PAWP). Work will include: providing goods and services to remove existing cameras and cabling; installation of new cameras, cabling, and related appurtenances; and commissioning services.
The PAWP is located in planning area “64”.
1.1 Contract Amount
The contract amount is $169,000.00, which includes a contingency amount of $16,000.00 (approximately 10% of the quoted amount) to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $169,000.00
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $169,000.00
1.2 Timeline
It is anticipated the work will begin in September 2024 and be completed by December 31, 2024. The contract term will be from the date listed for the commencement of the work on the Notice To Proceed to the time the City accepts the work as completed.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The PAWP provides potable water to a large portion of the City’s service areas and the camera system is an important tool for maintaining awareness of the plant environment and treatment process. Existing camera equipment at the PAWP is past its useful life, is experiencing issues, and is no longer reliable, and needs to be replaced. All work will be conducted within secure areas of the water plant that is not accessible to the public, so no public meetings are anticipated.
3. SOLE SOURCE PROCUREMENT
A quote for this work was obtained from KNS Services, Inc. KNS is the only Genetec Unified Elite integrator in the Central Ohio area. Due to the proprietary nature of the security software and the need to maintain compatibility with the Genetec system for equipment already installed, it is in the best interest of the City to enter into a contract with KNS Services, Inc. in accordance with the City’s sole source procurement provisions rather than incurring additional expense to replace the entire system.
4. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for KNS Services, Inc. is CC-005443 and expires 2/22/2025.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal due to the proprietary nature of the equipment. This contract was not implemented with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. The anticipated MBE/WBE spend for this project is 0.0%. KNS has not proposed the use of any subcontractors for this contract.
The certification of KNS Services, Inc. is in good standing at the time of this ordinance.
6. PRE-QUALIFICATION STATUS
This is a service contract. Pre-qualification status is not required.
7. FISCAL IMPACT
Funds are available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. Cash and appropriation also need to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project.
Title
To authorize the Director of Public Utilities to enter into a service contract with KNS Services, Inc. for the PAWP Facility Misc. Improvements - Camera Upgrades project via the sole source procurement provision of City Code; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize a transfer of funds and appropriation within the Water Bond Fund; to authorize the expenditure of up to $169,000.00 for the project. ($169,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the PAWP Facility Misc. Improvements - Camera Upgrades project; and
WHEREAS, the work for this project consists of replacing cameras that will include providing goods and services to remove existing cameras and cabling; installation of new cameras, cabling, and related appurtenances; and commissioning services; and
WHEREAS, the Department of Public Utilities requires funding to be available for the PAWP Facility Misc. Improvements - Camera Upgrades project; and
WHEREAS, an amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, cash and appropriation will need to be transferred between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, KNS Services, Inc.is the only Genetec Unified Elite integrator in the Central Ohio area so this purchase will be made in accordance with the sole source provisions of Columbus City Code; and
WHEREAS; funds will need to be expended to pay for this service; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690026-100022 / 910 Dublin Rd Loading Dock Repair (Voted Water Carryover) / $215,700.00 / $61,000.00 / ($154,700.00)
6006 / 690006-100003 / Misc. Erosion Control - Hoover (Weiss Road) (Voted Water Carryover) / $150,700.00 / $136,460.00 / ($14,240.00)
6006 / 690291-100000 / PAWP Facility Misc Imp - Camera Upgrades (Voted Water Carryover) / $60.00 / $169,000.00 / $168,940.00
SECTION 2. That the transfer of $168,941.01, or so much thereof as may be needed, is hereby authorized between projects between within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That this purchase will be made in accordance with the sole source provisions of Columbus City Code.
SECTION 4. That the Director of Public Utilities be and is hereby authorized to enter into a service contract with KNS Services, Inc., 5460 Rauch Drive, Plain City, Ohio 43067, for the PAWP Facility Misc. Improvements - Camera Upgrades project in the amount of up to $169,000.00 in accordance with the specifications and plans on file in the Department of Public Utilities, which are hereby approved.
SECTION 5. That the expenditure of $169,000.00, or so much thereof as may be needed, is hereby authorized in the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.