Explanation
BACKGROUND: This ordinance authorizes the Board of Health to modify existing contracts with the following qualified vendors: Aids Healthcare Foundation and Equitas Health. The contract terms for all modifications included in this ordinance are from June 1, 2024, through July 31, 2024. The contract modifications described below are needed to provide additional services following a second grant reallocation and extension of the HIV Prevention Grant Program, these services are already being provided by the subrecipient's included in this ordinance and due to time constraints of the grant cycle these the contracts are being modified to fit needs of the program . The Price point for services are estimated via a client count, staff estimates and various other methods that are included in the subrecipients approved budgets. Aids Healthcare Foundation and Equitas Health are not for profit agencies and are exempt from bidding according to bidding requirements of the City Code 329.30.
AIDS Healthcare Foundation (CC-010938): contract increased by $3,983.00, for a new total amount not to exceed $53,983.00.
Equitas Health (CC-004721): contract increased by $6,896.70, for a new total amount not to exceed $56,896.70.
Total contract modification amounts: $10,879.70
The HIV Prevention Grant program enables Columbus Public Health to provide culturally and linguistically appropriate HIV counseling and testing/referral; partner counseling; and health education/risk reduction behavior modification programs. Services are provided to residents of Columbus and Franklin County, with special emphasis on men who have sex with men, individuals with high-risk sexual contact, youth, and injection drug/substance users.
This ordinance is submitted as an emergency in order to ensure that quality HIV Prevention services continue to be available to eligible clients, to ensure timely payment to providers, and for the vendors included in this ordinance to able to continue offering HIV Prevention services to their existing work which aligns with grant deliverables
FISCAL IMPACT: These contracts are fully funded by HIV Prevention grant program and does not generate any revenue or require a city match. ($10,879.70)
Title
To authorize the Board of Health to modify existing contracts with the following vendors: Aids Healthcare Foundation and Equitas Health, for the HIV Prevention grant program; for the provision of services allowable under the grant for eligible clients for the period June 1, 2024 through July 31, 2024; to authorize the expenditure of $10,879.70 from the Health Department Grants Fund; and to declare an emergency. ($10,879.70)
Body
WHEREAS, the Board of Health has a need to modify an existing contracts with Aids Healthcare Foundation and Equitas Health for the provision of services allowable under the grant for eligible HIV Prevention clients for the period of June 1, 2024 through July 31, 2024 ; and
WHEREAS, Aids Healthcare Foundation and Equitas Health has the expertise; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the Board of Health to modify contracts with Aids Healthcare Foundation and Equitas Health in order to ensure continuity of services for HIV Prevention clients, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract modification with Aids Healthcare Foundation and Equitas Health, for a total amount not to exceed $10,879.70, for HIV Prevention related services for eligible HIV Prevention Clients, for the period of June 1, 2024 through July 31, 2024.
SECTION 2. That to pay the cost of said contract, the expenditure of $10,879.70, or so much thereof as may be needed, is hereby authorized from the Health Department Grants Fund, Fund No. 2251, object class 03 per the attached accounting document.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the city's financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.