Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into agreements with and provide funding to the Ohio Department of Transportation (ODOT) relative to the FRA-62-8.57 Urban Paving Project, PID 105506.
The aforementioned project encompasses resurfacing those portions of Harrisburg Pike (U.S. 62) located within the Columbus corporate boundaries between 300 feet south of Hyde Road and 100 feet north of Belmead Avenue, including pavement repair and pavement markings, lying within the City of Columbus.
Ordinance 2766-2018 authorized the Director of Public Service to grant consent and propose cooperation with ODOT for the aforesaid project and noted that the encumbrance and expenditure of requisite funding would be authorized under a separate ordinance.
ODOT requires the City's share of the project cost to be deposited with them prior to ODOT bidding the project. The final cost to the City may vary based on the results of the competitive bidding process administered by ODOT.
2. FISCAL IMPACT
Funding in the amount of $172,680.00 is available within the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service. It is necessary to amend the 2019 Capital Improvement Budget to align budget authority with the proper project.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow ODOT to maintain the planned project schedule and to promote highway safety.
Title
To authorize the Director of Public Service to enter into agreements with the Director of the Ohio Department of Transportation relative to the FRA-62-8.57 Urban Paving Project, PID 105506; to amend the 2019 Capital Improvement Budget; to authorize the expenditure of up to $172,680.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($172,680.00)
Body
WHEREAS, the Ohio Department of Transportation (ODOT) proposes to resurface a portion of Harrisburg Pike (U.S. 62) between Hyde Road and Belmead Avenue; and
WHEREAS, this improvement project is located within the Columbus corporate boundaries; and
WHEREAS, Ordinance 2766-2018 authorized the Director of Public Service to grant consent and to agree to cooperate with ODOT relative to the FRA-62-8.57 Urban Paving Project, PID 105506; and
WHEREAS, the City agrees to assume and bear one hundred percent (100%) of the entire cost of the improvement within Columbus city limits less the amount of Federal-Aid funds set aside by the Director of Transportation for the financing of this improvement from funds allocated by the Federal Highway Administration, U.S. Department of Transportation; and
WHEREAS, this legislation authorizes the Director of Public Service to enter into agreement with and to provide funding to ODOT for that purpose; and
WHEREAS, an amendment to the 2019 Capital Improvements Budget is necessary to align budget authority with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize consent and cooperation for this project in order to maintain the scheduled established by ODOT, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / P530282-100110 / Resurfacing - West Broad Street Urban Paving (PID 86645) (Voted Carryover) / $298,193.00 / ($172,680.00) / $125,513.00
7704 / P530282-100128 / Resurfacing - Urban Paving - FRA-62-8.57 (Harrisburg Pike) (Voted Carryover) / $0.00 / $172,680.00 / $172,680.00
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into agreement with and to make payment to the Ohio Department of Transportation relative to the FRA-62-8.57 Urban Paving Project, PID 105506.
SECTION 3. That the expenditure of $172,680.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530282-100128 (Resurfacing - Urban Paving - FRA-62-8.57 (Harrisburg Pike)), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.