Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a renewal contract with Info-Tech Research Group for access to diagnostic and research tools to maximize DoT’s daily performance. The memberships offered by Info-Tech Research Group provide access to: core research content including project blueprints; Info-Tech Academy; software selection content; a tools and templates library; unlimited analyst calls; full diagnostic access; virtual industry roundtable meetings; and one software selection engagement.
The term of the above described contract will be for one year, beginning on July 31, 2024 and ending on July 30, 2025. The contract will not automatically renew, but can be renewed with the mutual consideration and approval by all interested parties.
Info-Tech Research Group is a sole source provider for the scope of services and expected deliverables to be provided through the proposed membership subscription services. No other vendor offers these services, as they are proprietary and exclusive to Info-Tech Research Group's membership subscription offerings. As such, this ordinance is submitted in accordance with the sole source provisions of Columbus City Codes section 329.
Finally this ordinance authorizes the expenditure of $47,284.64 for the above-described services.
EMERGENCY
This ordinance is submitted as an emergency to ensure that DoT has continued access to the above-described services. The current contract expires on July 30th. As such emergency designation is sought. A pause in access to the services would be detrimental to DoT’s service provision.
FISCAL IMPACT
Funds for the above-named contract are budgeted and available in the 2024 Information Services Operating budget.
CONTRACT COMPLIANCE
Vendor No.: 017755
Expires 6-28-2026
Title
To authorize the Director of the Department of Technology (DoT) to enter into a renewal contract with Info-Tech Research Group for access to diagnostic and research tools in accordance with the sole source provisions of Columbus City Code; to authorize the expenditure of $47,284.64; and to declare an emergency. ($47,284.64)
Body
WHEREAS, the Department of Technology wishes to access to diagnostic and research tools to maximize daily performance; and
WHEREAS, Info-Tech Research Group offers the needed services; and
WHEREAS, the Department of Technology wishes to enter into a renewable contract with Info-Tech Research Group to obtain the above-described services in accordance with the sole source provisions of Columbus City Codes section 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into a sole source contract with Info-Tech Research Group for access to diagnostic and research tools for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into a renewable, sole source contract with Info-Tech Research Group for access to diagnostic and research tools for a term of one year, beginning on July 31, 2024 and ending on July 30, 2025 at a total cost of $47,284.64.
SECTION 2. That this ordinance is submitted in accordance with the sole source provisions of Columbus City Codes section 329.
SECTION 3. That the expenditure of $47,284.64, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance (see 1998-2024EXP).
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.