Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Terrace Construction Co., Inc., for the Main Street Water Line Cleaning and Lining Project, in the amount of $1,093,198.68, Division of Power and Water Contract Number 1018. This legislation will also authorize the appropriation and expenditure of funds from the Ohio Water Development Authority (OWDA) Fund.
The purpose of this project is to clean and line the 24" water main in Main Street from Parsons Avenue to Holtzman Avenue. This is one of several improvements needed to allow emergency water pumpage from the Joyce Avenue Booster Station to the East Pressure District.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on September 23, 2009. Bids were received from: Terrace Construction Co., Inc. - $1,093,198.68; Utilicon Corporation - $1,279,680.00; and Spiniello Companies - $2,754,720.00.
The lowest bid was from Terrace Construction Co., Inc. in the amount of $1,093,198.68. Their Contract Compliance Number is 34-1402413 (expires 9/16/11, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT Monies for this project are provided from the Ohio Water Development Authority (OWDA) Fund. Loan No. 5322 was approved on October 29, 2009 for construction and construction administration/inspection services services (on separate Ordinance).
Title
To authorize the Director of Public Utilities to execute a construction contract with Terrace Construction Co., Inc.; for the Main Street Water Line Cleaning and Lining Project; for the Division of Power and Water; and to authorize the appropriation and expenditure of $1,093,198.68 within the Ohio Water Development Authority (OWDA) Fund. ($1,093,198.68)
Body
WHEREAS, three bids for the Main Street Water Line Cleaning and Lining Project were received and publicly opened in the offices of the Director of Public Utilities on September 23, 2009; and
WHEREAS, the lowest and best bid was from Terrace Construction Co., Inc. in the amount of $1,093,198.68; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Main Street Water Line Cleaning and Lining Project; and
WHEREAS, the Ohio Water Development Authority (OWDA) Fund has a loan for the City of Columbus and was approved on October 29, 2009, in the amount of $1,093,198.68; identified as OWDA Loan No. 5322 for the above listed project with eligible costs including the construction contract and contingency; and
WHEREAS, it is necessary to appropriate the proceeds from the aforementioned loan, to authorize the expenditure of funds required to award the subject contract, and to provide the requisite budget authority for said award; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Terrace Construction Co., Inc., for the Main Street Water Line Cleaning and Lining Project, to authorize the appropriation and expenditure of funds from the Ohio Water Development Authority (OWDA) Fund, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Main Street Water Line Cleaning and Lining Project with the lowest and best bidder, Terrace Construction Co., Inc., 3965 Pearl Rd., Cleveland, Ohio 44109; in the amount of $1,093,198.68; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the proceeds from the Ohio Water Development Authority (OWDA) Fund, Loan No. 5322, for the Main Street Water Line Cleaning and Lining Project, and funds from the unappropriated monies in Fund 616, the amount of $1,093,198.68, which includes funding for the cost of construction, are hereby appropriated to the Division of Power and Water, Dept/Div. No. 60-09, Fund No. 616, Object Level One 06, Object Level Three 6629, OCA Code 616402, Project No. 690402-100000 (new funding).
SECTION 3. That for the purpose of paying the cost of the Ohio Water Development Authority (OWDA) Fund Eligible Items within the aforementioned contract, the following appropriation and expenditure, or as much thereof as may be needed is hereby authorized as follows: Fund No. 616, Dept/Div. No. 60-09, Project: 690402-100000 (new funding), OCA Code 616402, Object Level One 06, Object Level Three 6629, Amount $1,093,198.68.
SECTION 4. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.