Explanation
Background: This ordinance authorizes the various fiscal actions needed as a result of an emergency expenditure executed for the mitigation of fire damage at Beatty Community Center. Per the attached Mayor’s Emergency Letter and accompanying commitment to draft this ordinance, there is a need to appropriate, transfer, and amend the Capital Improvement Budget as a result of this emergency.
Beatty Community Center, operated by the Columbus Recreation and Parks Department, recently caught fire, causing significant damage to the property. While the long term plans to rebuild the damaged portion of the Community Center are put together, the Recreation and Parks Department needed a vendor to immediately tear out the gym floor, mitigate all water in the facility, and patch the roof penetrations needed to extinguish the fire. The Recreation and Parks Department obtained three informal quotes for these items specifically. In accordance with the emergency provisions of the Columbus City Codes, Title Three, Chapter 329, Section 329.15, the Director of the Recreation and Parks Department has entered into contract with PuroClean Fire, Water, and Mold Experts for a contract amount of $92,617.28, with a contingency of $40,000.00, for a total of $132,617.28 for the mitigation of fire damage at Beatty Community Center via purchase order PO471564.
Benefits to the Public: This emergency repair will benefit the community by helping to ensure that the facility is safe while the long term plans to rebuild the damaged portion of the Community Center are put together.
Community Input Issues: The community has expressed the desire for well-kept and updated facilities through public workshops, social media, and direct contact with City staff.
Area(s) Affected: Near East (56)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to ensure that facilities remain safe.
Emergency Justification: Emergency action is being requested in order to have the various fiscal actions needed as a result of this emergency expenditure executed immediately in order to correct budget errors that exist as a result of the emergency expenditure.
Fiscal Impact: The expenditure of $132,617.28 has been executed from the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of this emergency mitigation via purchase order PO471564.
Title
To authorize the various fiscal actions needed as a result of an emergency expenditure executed for the mitigation of fire damage at Beatty Community Center; to authorize the appropriation of $132,617.28 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $132,617.28 within the Recreation and Parks Permanent Improvement Fund; to authorize the amendment of the 2024 Capital Improvements Budget; and to declare an emergency. ($132,617.28)
Body
WHEREAS, it is necessary to authorize the various fiscal actions needed as a result of an emergency expenditure executed for the mitigation of fire damage at Beatty Community Center via purchase order PO471564; and
WHEREAS, it is necessary to authorize the appropriation of $132,617.28 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $132,617.28 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the various fiscal actions needed in order to correct budget errors that exist as a result of the emergency expenditure, all for the immediate preservation of the public health, peace, property, and safety, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That it is necessary to authorize the various fiscal actions needed as a result of an emergency expenditure executed for the mitigation of fire damage at Beatty Community Center via purchase order PO471564.
SECTION 2. That the purchase of labor, materials, and equipment was necessary for mitigation of fire damage at Beatty Community Center and contracts were entered into in compliance with the relevant provisions of Columbus City Code Chapter 329. In accordance with the emergency provisions of the Columbus City Codes, Title Three, Chapter 329, Section 329.15, the Director of the Recreation and Parks Department has entered into contract with PuroClean Fire, Water, and Mold Experts for a contract amount of $92,617.28, with a contingency of $40,000.00, for a total of $132,617.28 for the mitigation of fire damage at Beatty Community Center via purchase order PO471564.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the appropriation of $132,617.28 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 7. That the transfer of $132,617.28 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7747 / P747999-100000; Unallocated Balance Fund 7747 (Recreation and Parks Permanent Improvement Carryover) / $486,800 / $486,800 / ($132,617) / $354,183 / $354,183
Fund 7747 / P511092-100001 / Beatty Recreation Center Fire Mitigation (Recreation and Parks Permanent Improvement Carryover) / $0 / $0 / $132,617 / $132,617 / $132,617
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.