Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - Preventive Surface Treatments - Brick 2012 project.
This contract will potentially rehabilitate ten City streets. The work consists of rehabilitating and replacing brick bases and surface courses.
The estimated Notice to Proceed date is August 16, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 2 bids were received on June 26, 2012 (2 majority) and tabulated on June 27, 2012 as follows:
Company Name Bid Amt City/State* Majority/MBE/FBE
G&G Cement Contractors, LLC $490,740.00 Columbus, OH Majority
Columbus Asphalt Paving $598,844.30 Columbus, OH Majority
*City/State is from the Ohio Secretary of State web site, which may differ from the mailing address below.
Special Provision 146 in the bid document states, "It is the City's intent to fully utilize the available funding provided to its Concrete Street Rehabilitation Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of ($682,000.00). The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $682,000.00). In the event that the City does add brick streets to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $682,000.00), best, responsive, responsible bidder per Columbus City Code Section 329.
Award is to be made to G&G Cement Contractors, LLC for the amount of, which was the lowest responsive and responsible and best bidder. The contract amount will be $682,000.00 with inspection amount of $68,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for G&G Cement Contractors, LLC is 262560462 and expires 4/17/14.
3. FISCAL IMPACT
This project is programmed in the 2012 C.I.B and is contingent upon the 2012 bond sale.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary reconstruction to City streets in need of rehabilitation.
Title
To authorize the Director of Public Service to enter into contract with G&G Cement Contractors, LLC to provide for the payment of the contract and construction administration and inspection services, in connection with the Resurfacing - Preventive Surface Treatments - Brick 2012 contract; to authorize the expenditure of $750,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($750,000.00)
Body
WHEREAS, the Division of Design and Construction is responsible for the construction and rehabilitation of roadways within the City of Columbus; and
WHEREAS, it is necessary to enter into contract to provide for the rehabilitation of these City streets as part of the Resurfacing - Preventive Surface Treatments - Brick 2012 project; and
WHEREAS, bids were received on June 26, 2012, and tabulated on June 27, 2012, for the Resurfacing - Resurfacing - Preventive Surface Treatments - Brick 2012 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to perform necessary reconstruction to City streets in need of rehabilitation and to maintain the project schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with G&G Cement Contractors, LLC, 2849 Switzer Avenue Avenue, Columbus, Ohio, 43219 for the construction of the Resurfacing - Preventive Surface Treatments - Brick 2012 project in the amount of up to $682,000.00 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $68,000.00.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $750,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100073 / Resurfacing - Slurry Seal / 06-6631 / 748273 / $682,000.00
704 / 530282-100073 / Resurfacing - Slurry Seal / 06-6687 / 748273 / $68,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.