Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify and increase a services contract with Solutient Technologies for the Department of Public Service Refuse Radiation Alarm Remediation contract. The amount of the modification is $30,000.00. This is the first modification to the original contract.
The City of Columbus is contractually obligated to use the Solid Waste Authority of Central Ohio (SWACO) landfill. On January 31, 2013, SWACO activated radiation monitors at the landfill and transfer stations. All vehicles entering these locations with the intent to unload trash pass through the monitors and if a monitor is tripped the vehicle is not allowed to unload. The vehicle owner is required to engage a company to identify and remove the radioactive material, perform remediation work on the vehicle, and properly dispose of the radiated material. This allows the vehicle to unload and to be put back into service.
In anticipation of this need, the Department of Public Service issued a bid for remediation service through the Vendor Services web site in January of 2013. The contract was awarded to Solutient Technologies. With no prior history to estimate the annual cost of this service, research was conducted with other Ohio landfills prior to the bid to estimate the number of times Public Service could anticipate Division of Refuse Collection vehicles would trip the radiation monitors and to estimate the annualized cost. Based upon the results of this research, the contract issued to Solutient Technologies was for less than $20,000.00.
Solutient Technologies has been paid approximately $15,000.00 for services performed as a result of monitors tripping for the first six months of the contract. It is now anticipated that the initial contract award amount will not be sufficient to pay for remediation expenses through the first year of the contract. This modification will allow the adjustment of the contract to pay for estimated expenses over the remainder of the initial contract term.
$ 19,999.00 Original Contract Amount (DL018969)
$ 30,000.00__ Amount of this Modification (modification number 1)
$ 49,999.00 Total contract amount including all modifications
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Solutient Technologies.
2. CONTRACT COMPLIANCE
The contract compliance number for Solutient Technologies is 522110086 and expires 11/15/14.
3. FISCAL IMPACT
This 2013 expense is budgeted within the Special Income Tax Fund, Purpose - Tipping Fee - Refuse Disposal, which was appropriated with Ordinance 2633-2012 and assigned Auditor's Certificate #AC034607. A new Auditor's Certificate is not needed as there is sufficent funding remaining on AC034607 for this expense.
4. Emergency Justification
Emergency action is requested to allow continuation of as-needed radiation remediation services for Division of Refuse Collection vehicles so trash can be unloaded and trucks are not removed from service for long periods of time.
Title
To authorize the Director of Public Service to modify and increase an existing contract with Solutient Technologies for radiation remediation services; to authorize the expenditure of $30,000.00 within the Special Income Tax Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, The City of Columbus is contractually obligated to use the SWACO landfill; and
WHEREAS, SWACO installed radiation monitors at the landfill and transfer stations; and
WHEREAS, vehicles that trip the radiation monitors are not allowed to unload and are taken out of service until remediated; and
WHEREAS, Public Service issued a service bid in January of 2013 and a contract was awarded to Solutient Technologies to perform radiation remediation services for Division of Refuse Collection Vehicles; and
WHEREAS, there was not a need for this service prior to 2013, research was conducted to estimate the annual expenditure, and the initial estimated contract amount no longer appears sufficient to pay for the first year of service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that continuation of as-needed radiation remediation services for Division of Refuse Collection vehicles is needed so trash can be unloaded and trucks are not removed from service, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized and directed to modify and increase the existing contract with Solutient Technologies, 6616 Promway Ave, NW, North Canton, Ohio, 44720, for the Refuse Radiation Alarm Remediation contract, in the amount of up to $30,000.00.
SECTION 2. That for the purpose of paying the cost of this contract modification the sum of up to $30,000.00, from Adutior's Certificate AC034607, or so much thereof as may be needed is hereby authorized to be expended from the Special Income Tax Fund, No. 430, for the Division of Refuse Collection, as follows:
Fund Fund Name / Purpose /Department/ O.L. 01-03 Codes / OCA / Amount
430 / Special Income Tax / Tipping Fee - Refuse Disposal / 59-02 / 03-3389 / 594341 / $30,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.