Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract with Kuhn Turf Equipment for the purchase of one (1) diesel 4x4 articulating tractor for the Division of Water. The diesel 4x4 articulating tractor will be used primarily by the Division of Water, Building Maintenance Section to maintain the grounds and concrete walkways at the Dana G. "Buck" Rinehart Public Utilities Complex. The new equipment will be replacing BT-16781. This diesel 4x4 articulating tractor is being purchased in accordance with the City's Green Fleet initiative, by incorporating "Clean Burn" technology and has been approved by the City of Columbus, Fleet Management Division.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005605. Seventy (70) vendors (69MAJ/1 M1A) were solicited and two (2) bids (2 MAJ) were received and opened on October 16, 2014.
JD Equipment was the apparent low bid of $25,813.46 on the diesel 4x4 articulating tractor, however they have been found non-responsive to various sections within the specifications. The items include smaller fuel capacity, no parking brake, smaller blade, gas powered engine instead of diesel, and no roll over protective structure. A detailed analysis of the areas of non-responsiveness can be found in the bid recommendation letter attached.
The second lowest bidder for the diesel 4x4 articulating tractor was Kuhn Turf Equipment which met all required specifications. The Division of Water recommends the award go to Kuhn Turf Equipment as the lowest responsive and responsible and best bidder. The award amount for this equipment is $30,441.50.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIERS: Kuhn Turf Equipment, 55-0864644 expires 10/9/2016, MAJ.
FISCAL IMPACT: $30,441.50 is budgeted for this purchase. There were no similar purchases in 2012 or 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Kuhn Turf Equipment for the purchase of one (1) diesel 4x4 articulating tractor for the Division of Water and to authorize the expenditure of $30,441.50 from the Water Operating Fund. ($30,441.50)
Body
WHEREAS, one (1) diesel 4x4 articulating tractor is required by the Division of Water, Water Distribution Maintenance Section; and
WHEREAS, the Purchasing Office opened formal bids on October 16, 2014 for the purchase of one (1) diesel 4x4 articulating tractor for the Division of Water; and
WHEREAS, Kuhn Turf Equipment submitted a bid in the amount of $30,441.50 for the diesel 4x4 articulating tractor and is the lowest, responsive, responsible and best bidder; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with Solicitation Number: SA005605 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Kuhn Turf Equipment for the purchase of one (1) diesel 4x4 articulating tractor for the Division of Water.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $30,441.50 much thereof as may be needed is hereby authorized from Water Operating Fund 600, Department 60-09, OCA Code 602755, Object Level One 06, Object Level Three 6651.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.