Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Ohio Machinery Co., DBA Ohio CAT for the purchase of two articulating wheel loaders for the Division of Sewerage and Drainage. These units will be used by our Compost Facility section to process sewage sludge in the composting process.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004609). Fifteen (15) vendors (14 MAJ, 1MBR) were solicited and six (6) bids (6 MAJ) were received and opened on October 18, 2012. RECO Equipment, Inc. was the apparent low bid of $610,000.00. They, however, are non-responsive because they did not submit Addenda One with their bid submittal which was required by the bid specifications. The second lowest bid was Ohio Machinery Co., DBA Ohio CAT at $612,168.00 and they meet our specifications. It should be noted that Ohio Machinery Co., DBA Ohio CAT did not submit the signature affidavit with their bid submittal, however the Purchasing Office has since obtained the signature affidavit and has deemed them a responsive bidder. Therefore, the Division of Sewerage and Drainage is recommending the award go to Ohio Machinery Co., DBA Ohio CAT as the lowest responsive, responsible, and best bidder to meet our specifications. This award is for two (2) articulating wheel loaders and three (3) training classes. The total award will be for $612,168.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Ohio Machinery Co., DBA Ohio CAT, Contract Compliance Number: 34-0672363, expires 11/04/2013. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $612,168.00 is budgeted for this purchase. There were no similar purchases in 2010 or 2011.
Title
To authorize the Director of Finance and Management to enter into a contract with Ohio Machinery Co., DBA Ohio CAT for the purchase of two articulating wheel loaders for the Division of Sewerage and Drainage and to authorize the expenditure of $612,168.00 from the Sewerage System Operating Fund. ($612,168.00)
Body
WHEREAS, two articulating wheel loaders are required by the Division of Sewerage and Drainage to process sewage sludge in the composting process; and
WHEREAS, the Purchasing Office opened formal bids on October18, 2012 for the purchase of two articulating wheel loaders for the Division of Sewerage and Drainage; and
WHEREAS, the apparent low bidder RECO Equipment Inc was deemed non-responsive for not submitting the required addenda one, and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder, Ohio Machinery Co., DBA Ohio CAT; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004609 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ohio Machinery Co., DBA Ohio CAT for the purchase two articulating wheel loaders for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $612,168.00 or so much thereof as may be needed is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, OCA Code 604801, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.