Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the construction contract with G&G Cement Contractors for the Pedestrian Safety Improvements - Sidewalk Program project in an amount up to $102,700.73 and to provide for additional construction administration an inspection services in the amount of $14,299.27.
Work performed to date as part of this contract consists of on-call tree root related sidewalk and curb ramp construction. Work also consists of crosswalk improvements and installation of medians, pavement markings and basic traffic signal equipment.
Work to be performed as part of this contract modification includes but is not limited to the construction of 170 linear feet of sidewalk and a single drive approach on Fairwood Avenue between Whittier St. and Reinhard Ave. The balance of the modification will increase the number of locations where sidewalks can be replaced due to damage from city street trees and other work as necessary.
This work was added to this contract as the best contract to enable construction this year and had the most similar type of work and pay items. Additional funds were also added to the contract in order to address the backlog of sidewalk damage locations due to city street trees.
The cost of the modification is small and would not be cost effective to utilize a formal bidding process. Additionally bidding this as a separate contract would jeopardize completion by the end of this year. The construction of these sidewalks alleviates safety issues to sidewalks damaged by tree roots.
Original contract amount: $203,000.00 (Ordinance 1169-2012, City contract number EL013007)
Modification #1: $102,700.73
Total contract amount including this Modification: $305,700.73
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors.
2. CONTRACT COMPLIANCE
The contract compliance number for G&G Cement Contractors is 262560462 and expires 4/17/14.
3. FISCAL IMPACT
Funds are available for this modification within the 2011 Capital Improvement Budget. A C.I.B. Amendment is necessary to establish authority within the correct projects.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting City Council to enact this legislation as an emergency measure in order to allow for the execution of a construction contract modification, to allow for sidewalk construction to ensure the safety of the sidewalks to be constructed or rehabilitated.
Title
To authorize the Director of Public Service to modify and increase the construction contract with G&G Cement for the construction of the Pedestrian Safety Improvements - Sidewalk Program project for the Division of Mobility Options; to amend the 2012 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $117,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($117,000.00)
Body
WHEREAS, contract no. EL013007 was authorized by ordinance no. 1169-2012, passed by City Council June 18, 2012, executed June 23, 2012 and approved by the City Attorney on June 30, 2012; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify the subject contract for purposes of adding additional sidewalk work to the contract; and
WHEREAS, this ordinance authorizes the first modification to the Pedestrian Safety Improvements - Sidewalk Program project in the amount of $102,700.73; and
WHEREAS, it is necessary to provide additional funds in the amount of $14,299.27 for construction administration and inspection; and
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that the contract should be modified and increased so that the project may be proceed and construction can occur during the 2012 construction season to ensure the safety of the public utilizing the affected sidewalks, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase contract no. EL013007, with G&G Cement Contractors, 2849 Switzer Avenue, Columbus, OH, 43219, by $102,700.73 for additional work in accordance with the terms as shown on the modification on file in the Office of Support Services, which are hereby approved and to provide for additional construction administration and inspection services in the amount of $14,299.27.
SECTION 2. That the 2012 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 590105-100006 / Pedestrian Safety Improvements - Sidewalk Program Construction (Voted 2008) / $1,870,028.00 / ($100,000.00) / $1,770,000.00
704 / 590105-100072 / Pedestrian Safety Improvements - Fairwood Avenue Sidewalks (Voted 2008) / $200,000.00 / ($17,000.00) / $183,000.00
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program (Voted 2008) / $0.00 / $117,000.00 / $117,000.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100072 / Pedestrian Safety Improvements - Fairwood Avenue Sidewalks / 06-6600 / 710572 / $17,000.00
704 / 590105-100006 / Pedestrian Safety Improvements - Sidewalk Program Construction / 06-6600 / 710506 / $100,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program / 06-6600 / 741505 / $117,000.00
SECTION 4. That for the purpose of paying the cost of this contract and inspection, the sum of $117,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100005 / Pedestrian Safety Improvements - Sidewalk Program / 06-6631 / 741505 / $117,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.