Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners for professional architectural engineering consulting services for the programming and renovation of the McKinley complex located at 1355 McKinley Avenue. Employees from the following three agencies will move into this facility:
o Planning and Operations (from 640 Nationwide Boulevard)
o Facilities Management (from 640 Nationwide Boulevard)
o Environmental Abatement (from 640 Nationwide Boulevard)
The scope of the work for the new facility shall include space planning, design, engineering and contract administration services for the programming (multiple departments) for new and renovations of the structures located at 1355 McKinley Avenue.
The selection of the vendor for professional architectural engineering consulting services is in accordance with the competitive bidding provisions of the Columbus City Code. Requests for Statements and Qualifications were sent out and eleven proposals were received (0 FBE, 0 MBE, 1 *ASN): Abbott Studios Architects Planners, MSA, Feinknopf Macioce, Schappa, Architects, Star, MS, RP Architects, Inc., Harris, *DLZ Architecture, Inc., SHP, SEM, and JL Bender, Inc. Architects and Planners.
Emergency action is requested so the relocation of the Central Outpost can occur as necessary to vacate the property on Nationwide Boulevard by fall 2014.
Abbot Studios Architects Planners Contract Compliance No. 31-1181520, expiration date July 5, 2013.
Fiscal Impact: The cost of this contract is $1,069,641.00. Adequate funds are available within the Construction Management Capital Improvement Fund.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners for professional architectural engineering consulting services for the programming and renovation of the McKinley complex; to authorize the expenditure of $1,069,641.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($1,069,641.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget and to transfer cash between projects in the Construction Management Capital Improvement Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with Abbot Studios Architects Planners for professional architectural engineering consulting services for the programming and renovation of the McKinley complex; and
WHEREAS, the Finance and Management Department, Office of Construction Management advertised Requests for Statement of Qualifications (RFSQ); and
WHEREAS, Abbot Studios Architects Planners is the most responsive and responsible; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize to enter into a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners for professional architectural engineering consulting services for the programming and renovation of the McKinley complex, so the relocation of the Central Outpost can occur as necessary to vacate the property on Nationwide Boulevard by fall 2014, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Online Bidding System - Purchasing 450004-100001(Unvoted Carryover) $500,000|$0|($500,000)
4252 Groves Road Building 570057-100000 (Unvoted Carryover)
$1,052,282|$786,795|($265,487)
Central Outpost Relocation 570062-100000 (Unvoted Carryover)
$304,154|$1,069,641|765,487
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 733|Project Number 450004-100001|Project Name - Online Bidding System|OCA Code: 733004|OL3: 6620|Amount $500,000.00
Dept/Div: 45-27| Fund: 733|Project Number 570057-100000|Project Name - 4252 Groves Road Building |OCA Code: 733057|OL3: 6620|Amount $265,487.50
TO:
Dept/Div: 45-27| Fund: 733|Project Number 570062-100000|Project Name - Central Outpost Relocation|OCA Code: 733062|OL3: 6620|Amount $765,487.50
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Abbot Studios Architects Planners for professional architectural engineering consulting services for the programming and renovation of the McKinley complex.
SECTION 4. That the expenditure of $1,069,641.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Dept./Div.: 45-27
Fund: 733
Project: 570062-100000
OCA Code: 733062
Object Level 1: 06
Object Level 3: 6620
Amount: $1,069,641.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.