Explanation
BACKGROUND:
On February 28, 2011 Columbus City Council passed ordinance number 0147-2011 authorizing the Columbus City Treasurer's Office to modify and extend various banking services contracts, among which was a contract for credit card processing services, for the period of March 1, 2011 through February 29, 2012, on behalf of various city divisions. On October 24, a contract modification to provide additional funding for Recreation and Parks, Building & Zoning, Planning & Operations and Fleet Management was authorized by Columbus City Council on ordinance number 1706-2011. A contract modification is now being sought on behalf of the Department of Public Service, Division of Mobility Options which requires additional funding. This ordinance increases the contract for credit card processing services. The current contract amount is $1,085,200. The contract modification will increase the contract amount by $35,000 to $1,120,200. The additional funds are necessitated by a change in Federal law that went into effect on October 1, 2011 that has affected interchange fees for small-ticket purchases.
FISCAL IMPACT: Sufficient resources are available for the increase in the contract amount on behalf of the Public Service Department, Division of Mobility Options.
Emergency action is requested to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Contract Compliance: Huntington Merchant Services, 113328074, expiration 2/10/2013
Title
To authorize the City Treasurer to modify the existing contract for credit card processing services with Huntington Merchant Services; to authorize the expenditure of $35,000 from the General Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, the City Treasurer wishes to modify the existing contract for credit card processing with Huntington Merchant Services, authorized by Columbus City Council on February 28, 2011 by ordinance number 0147-2011 and by ordinance number 1706-2011 on October 24, 2011; and
WHEREAS, an additional $35,000 is needed on the contract for credit card processing by the Department of Public Service, Division of Mobility Options; and
WHEREAS, as an emergency exists in the usual daily operation of City Treasurer, as it is immediately necessary to modify the existing contract with Huntington Merchant Services and authorize the changes to the expenditures as cited below, providing credit card processing services necessary for the daily operation of normal business activities of the City of Columbus, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. The City Treasurer is hereby authorized to modify the existing contract with Huntington Merchant Services for the provision of credit card processing services and to authorize the expenditure of $35,000, or so much thereof as may be necessary, as follows:
Division: 5910 | Fund: 010 | OCA: 591013 | Object level one: 03 | Object level three code: 3348 | Amount: $35,000.00 |Division of Mobility Options
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.