Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Small Tools for all City Agencies for one additional year, thru March 31, 2006. Formal bids were opened by the Purchasing Office on February 6, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000401BGB). FL001757 with Ohio Power Tool Inc., FL001758 with Edco Tool and Supply, FL001759 with Scott Cable Communications Inc., FL001761 with Goss Supply Company, FL001796 with National Diamond Inc., FL002082 with NAPA Distribution Center, and FL001760 with Hertz Equipment Rental Corp were established in accordance with bids received.
1. Amount of additional funds: The estimated annual expenditure for the contract is $280,000. City Agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: Pricing is percentage off catalogs, so the percentage off has been constant for the two years of the contract and agencies are happy with service provided.
4. How cost was determined: The cost, terms and conditions, are in accordance with the original agreement
The companies are not debarred according to the Excluded Party Listing System of the Federal Government.
This companies are not listed with the Auditor of State for unresolved findings.
FISCAL IMPACT: No funding is required to extend the option contracts. City Agencies must set aside their own funding for their estimated expenditures.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Small Tools, with Edco Tool & Supply, Goss Supply Company, Hertz Equipment Rental Corp, NAPA Distribution Center, National Diamond Inc, Ohio Power Tool, Inc, and Scott Cable Communications Inc
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 6, 2003, and selected the most responsive, responsible, and best bid; and
WHEREAS, the vendors have agreed to extend FL001757, FL001758, FL001759, FL001760, FL001761, FL001796, and FL002082 at current prices and conditions to and including March 31, 2006. Pricing will be held at percentage off catalog pricing for the duration of the contract and agencies are satisfied with the service provided, so it is in the best interest of the City to exercise this option; and
WHEREAS, it is necessary to extend FL001757, FL001758, FL001759, FL001760, FL001761, FL001796, and FL002082 for an option to purchase small tools thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001757, FL001758, FL001759, FL001760, FL001761, FL001796, and FL002082 with Ohio Power Tool, Inc; Edco Tool & Supply; Scott Cable Communications, Inc.; Hertz Equipment Rental Corp.; Goss Supply Company, National Diamond, Inc.; and NAPA Distribution Center for one year. through March 31, 2006.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. This ordinance shall take effect and be in force from and after its passage or by the earliest period allowed by law.