Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with BEC Enterprises LLC for the purchase of (1) Slide-In Tack Tank. This purchase will be made for the Department of Public Service, Division of Infrastructure Management.
The Department of Public Service, Division of Infrastructure, is responsible for maintaining and repairing the streets and infrastructure throughout the City of Columbus as well as hauling materials and equipment for various job duties. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ033689) through Vendor Services. The City received one bid for the (1) Slide-In Tack Tank on October 8, 2026 and it was tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
BEC Enterprises LLC $73,551.00 Evansville, IN Majority
The award is to be made to BEC Enterprises LLC as the sole bidder, thus deemed the lowest responsive and responsible and best bidder for all lines of its bid of $73,551.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against BEC Enterprises, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for BEC Enterprises LLC is CC045952 and expires 11/14/2027.
3. FISCAL IMPACT
Budgeted funds will be used to purchase this equipment from the Municipal Motor Vehicle Tax Fund, Fund 2266 and the Streets & Highways Bond Fund, Fund 7704.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s daily infrastructural operations.
Title
To authorize the Director of Finance and Management to enter into contracts with BEC Enterprises LLC for the purchase of (1) Slide-In Tack Tank; to authorize the expenditure of up to $55,590.16 from the Municipal Motor Vehicle Tax Fund and $17,960.84 from the Streets & Highways Bond Fund to purchase the equipment; and to declare an emergency. ($73,551.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, needs to purchase (1) Slide-In Tack Tank to continue with various paving job duties throughout the City of Columbus; and
WHEREAS, this purchase has been approved by the City’s Fleet Management Division; and
WHEREAS, the Purchasing Office received formal bids on October 8, 2026 for (1) Slide-In Tack Tank for the Division of Infrastructure Management; and
WHEREAS, the Purchasing Office received one formal bid; and
WHEREAS, BEC Enterprises LLC submitted a bid in the amount of $73,551.00 for (1) Slide-In Tack Tank and is the sole bidder, thus deemed lowest responsive and responsible and best bidder; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Service to authorize the Director of Finance and Management to enter into contracts with and to issue purchase orders to BEC Enterprises LLC in accordance with the terms, conditions, and specifications of Solicitation Number RFQ033689 on file in the Purchasing Office; and
WHEREAS, funds are available in the Municipal Motor Vehicle Tax Fund and the Streets & Highways Bond Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts with BEC Enterprises LLC so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s infrastructural daily operations, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate agreement with BEC Enterprises LLC, for the purchase of (1) Slide-In Tack Tank.
SECTION 2. That the expenditure of $55,590.16 or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $17,960.84 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Street & Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.