Explanation
The Department of Public Utilities solicited 123 vendors for the purchase of custodial services (SA004852). Of those solicited, 28 had certified MBR/M1A status, 1 had V1/M1A status, 1 had HL1 status and 3 had certified F1 status. On March 28, 2013, the Department of Public Utilities received and opened eleven bids, 4 had certified MBR/M1A status. The lowest responsive and responsible and best bid was Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. at $175,624.80. The original contract (EL014542) was for twelve (12) months of custodial service as defined in Solicitation SA004852. Subject to mutual agreement, the period covered by the ensuing contract, under the same terms and conditions herein can be extended by contract modification with consecutive, annual contracts for a period of three years. This ordinance provides for the first (1) of three (3) possible contract extensions/modifications.
SUPPLIER: Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. (20-0111346)
Expires: 11/26/2015 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is ADD $175,624.80. Total contract amount including this modification is $351,249.60.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. The original solicitation (SA004852) allowed three (3) contract extensions, subject to mutual agreement, approval by City Council and the City Auditor.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original contract.
4. How was cost determined: The Department of Public Utilities and Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. negotiated the cost of the planned contract modification.
FISCAL IMPACT: $175,624.80 was budgeted and is available within the 2014 Water Operating Fund Budget.
$184,413.88 was spent in 2012
$102,728.87 was spent in 2013
Title
To authorize the Public Utilities Director to modify and extend an established contract with Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. for custodial services for the Division of Water, to authorize the expenditure of $175,624.80 from Water Operating Fund. ($175,624.80)
Body
WHEREAS, the Department of Public Utilities has a continuing need for janitorial services at various work locations; and
WHEREAS, the original contract EL014542 allowed for three additional, consecutive annual contract modifications, and
WHEREAS, these custodial services are used by the Department of Public Utilities and the Division of Water, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify and extend contract EL014542 with Keswick Enterprises, LLC dba Corvus Janitorial Systems, Inc. for custodial services at the Division of Water, Department of Public Utilities.
SECTION 2. That the expenditure of $175,624.80, or so much thereof as may be needed, is hereby authorized to be expended from:
Division 60-09 | Water Operating Fund 600 | OCA Code 602755 | Object Level Three 3396 $134,602.38
Division 60-09 | Water Operating Fund 600 | OCA Code 602482 | Object Level Three 3396 $15,224.28
Division 60-09 | Water Operating Fund 600 | OCA Code 602540 | Object Level Three 3396 $6,845.73
Division 60-09 | Water Operating Fund 600 | OCA Code 603001 | Object Level Three 3396 $18,952.41
SECTION 3. That the said firm shall conduct the work to the satisfaction of the Director of the Department of Public Utilities.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.