Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to renew an agreement with Adager Corporation for annual software maintenance and support services. The original agreement was authorized by ordinance 1453-2010, passed by Columbus City Council on November 15, 2010 (purchase order EL011152). Adager Corporation provides the software maintenance and support services that are required for the Division of Electricity to operate the HP 3000 Database utility. This ordinance will renew support for the period of August 16, 2011 through August 15, 2012. The amount of funds needed for the annual software maintenance and support agreement is $1,730.00.
This ordinance also requests approval to continue services provided by Adager Corporation in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Adager Corporation is the sole distributor and does not utilize distributors or resellers to provide maintenance and support for its software products.
FISCAL IMPACT:
Last year (2010), the Department of Technology expended $1,645.00 with Adager Corporation (Ordinance # 1453-2010) for annual software maintenance and support services. This year, sufficient funds are available in the Department of Technology, Internal Services Fund to pay for the annual software maintenance and support services. The amount of funds needed for the 2011 annual software maintenance and support agreement with Adager Corporation is $1,730.00. The aggregate contract total amount including this renewal is $21,825.00.
CONTRACT COMPLIANCE:
Vendor Name: Adager Corporation F.I.D#/CC#: 82-0422984 Expiration Date: 10/12/2012
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an agreement with Adager Corporation for annual software maintenance and support services, in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $1,730.00 from the Department of Technology, Internal Services Fund. ($1,730.00)
Body
WHEREAS, the Director of the Department of Technology, on behalf of the Department of Public Utilities, has a need to renew an agreement with Adager Corporation for annual software maintenance and support services associated with Division of Electricity's HP 3000 Database utility; and
WHEREAS, the passage of this ordinance will allow the Department of Technology (DoT), to obtain the needed services with a coverage period from August 16, 2011 through August 15, 2012, in the amount of $1,730.00; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, it is necessary to renew an agreement with Adager Corporation for annual software support and maintenance services, to maintain on-going support and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to renew an annual software maintenance and support agreement with Adager Corporation, which supports the Division of Electricity's HP 3000 Database utility. This agreement has an associated coverage period from August 16, 2011 through August 15, 2012, in the amount of $1,730.00.
SECTION 2: That the expenditure of $1,730.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Subfund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $105.53 | Electricity
Div.:47-01|Fund:514|Subfund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $671.24 | Water
Div.:47-01|Fund:514|Subfund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $752.55 | Sewer and Drains
Div.:47-01|Fund:514|Subfund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369| Amount: $200.68 | Stormwater
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.