Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for partial renovations to the second floor area of City Hall. This project is a part of the large scale master space plan that includes the relocation of various city offices throughout the downtown City Hall Campus. This portion of the project will enable City Council to move its conference room and some support operations from the east and south sides of City Hall to the west side of City Hall to better accommodate Council members, visitors and staff. The move will also accommodate the eventual colocation of Council operations and the Mayor's office on the second floor of City Hall, improving accessibility to both.
This project involves the renovation of an area immediately adjacent to City Council Chambers and will enable Council and the City Clerk staff to conduct business and operations more efficiently by locating certain support functions and meeting locations more closely together. The project will include HVAC, plumbing, electrical, fire alarm, drywall and interior finishes. In addition, new technology will be incorporated that will enable live broadcasting, video-conferencing and interactive presentations. Improved functionality will be achieved through historically compatible finishes and fixtures that are in keeping with the age of the building and which will preserve the historic qualities of the space while adding modern amenities.
Formal bids were solicited and three vendors submitted responses on April 10, 2012 as follows (0 FBE, 1 *MBR):
02K General Company $627,450.00
*Allen Ballew $714,374.00
Thomas & Marker $810,400.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, 2K General Company.
Emergency action is requested so that the majority of the work and subsequent transition can be completed during Council's August recess when traffic in this portion of City Hall is reduced and the impact on Council operations and the public at-large is reduced.
2K General Construction Contract Compliance No. 31-1653018, expiration date May 15, 2014.
Fiscal Impact: The cost of this contract is $627,450.00. The current unencumbered cash balance in the Gov'l B.A.B.'s (Build America Bonds) Fund, Fund 746, Project No. 570031-100122 is $203,700.00. An additional $423,750.00 will be transferred between projects within the Gov'l B.A.B.'s (Build America Bonds) Fund.
Title
To amend the 2012 Capital Improvement Budget; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the partial renovation of the second floor area of City Hall; to transfer funds between projects and to authorize the expenditure of $627,450.00 from the Gov'l B.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($627,450.00)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvements Budget and to transfer cash between projects within the Gov'l B.A.B.'s (Build
America Bonds) Fund , to provide sufficient funding in the appropriate area for this expense; and
WHEREAS, formal bids were solicited by the Office of Construction Management and three companies submitted bids; and
WHEREAS, the Office of Construction Management recommends the bid award to 2K General Construction; and
WHEREAS, an emergency exists in the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with 2K General Company for the partial renovation of the second floor area of City Hall so that the majority of the work and subsequent transition can be completed during Council's August recess when traffic in this portion of City Hall is reduced and the impact on Council operations and the public at-large is reduced, thereby preserving the public health, peace property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
746 | 570030-100002 (unvoted carryover) | Roof Renovation Program | $325,000 | $0 |($325,000)
746 | 570031-100122 (unvoted carryover) | City Hall Conference Room | $203,700 | $528,700 | $325,000
707 | 570030-100002 (unvoted carryover) | Roof Renovation Program | $150,000 | $51,250 |($98,750)
707 | 570031-100122 (councilmanic SIT) | City Hall Conference Room | $0 | $98,750 |$98,750
SECTION 2. That the City Auditor is hereby authorized to transfer $325,000.00 within the Department of Finance & Management, Dept./Div. No. 45-07, Gov'l B.A.B.'s (Build America Bonds) Fund as follows:
Fund 746
Fund No. | Project No. | Project Name | OCA Code | Obj Lvl 03 | change
746 | 570030-100002 (unvoted carryover) | Roof Renovation Program | 763002| 6620 | ($325,000)
746 | 570031-100122 (unvoted carryover) | City Hall Conference Room| 763122| 6620 | $325,000
SECTION 3. That the City Auditor is hereby authorized to transfer $98,750.00 within the Department of Finance & Management, Dept./Div. No. 45-07, Gov'l Super B.A.B.'s (Build America Bonds) Fund as follows:
Fund 707
Fund No. | Project No. | Project Name | OCA Code | Obj Lvl 03 | change
707 | 570030-100002 (unvoted carryover) | Roof Renovation Program | 773002 | 6620 | ($98,750.00)
707 | 570031-100122 (councilmanic SIT) | City Hall Conference Room | 731122| 6620 | $98,750.00
SECTION 4. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with 2K General Company for the renovation of the City Council Conference Room, 90 West Broad Street.
SECTION 5. That the expenditure of $627,450.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized an approved as follows:
Division| Fund | Project No. | OCA | Obj Lvl | Obj Lvl 03 | Amount
45-07 | 746 | 570031-100122 | 763122 | 06 | 6620 | $528,700.00
45-07 | 707 | 570031-100122 | 731122 | 06 | 6620 | $98,750.00
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.