Explanation
BACKGROUND:
This ordinance authorizes the Board of Health to modify the existing contract with The Ohio State University Hospitals for HIV-related laboratory services. This contract modification has a contract period of March 1, 2026, through February 28, 2027, in an amount not to exceed $25,000.00 for a new contract total amount of $65,000.00.
The City of Columbus, Columbus Public Health, receives funding for the Ryan White Part A HIV Care Grant Program from the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA). The purpose of this grant is to improve access to quality medical care for persons with HIV or AIDS living in Central Ohio (Franklin, Licking, Delaware, Morrow, Union, Madison, Pickaway, and Fairfield counties). The goal is that each client will achieve viral suppression, which improves their quality of life and reduces the risk of spreading the infection.
In accordance with C.C. 329.09(a):
1. The amount of additional funds being requested under this modification is $25,000.00.
2. Under Columbus City Code Section 329.09, this contract modification is required because it is funded by the Ryan White Part A Grant. At the time of the award, these additional services remained unprojected because laboratory expenses exceeded previous year’s baselines and a higher volume of new clients entered the system.
3. It is in the City’s best interest to continue with The Ohio State University Hospitals current contract to ensure continuity as HIV care laboratory services are covered in full or in part, depending on the patient's insurance benefits. This contract was executed as a not-for-profit government contract and is exempt from bidding according to bidding requirements of the City Code 329.30.
4. The cost of this contract modification is consistent with the rates established within the contract as negotiated during contract setup and following guidelines from the Central Ohio HIV Planning Alliance (COHPA).
The Ohio State University Hospitals: $25,000.00
FISCAL IMPACT:
This contract modification is fully funded by the Ryan White Part A grant program and does not generate any revenue or require a city match.
Title
To authorize the Board of Health to modify an existing contract with The Ohio State University Hospitals for HIV-related laboratory services, for the provision of services allowable under the Health grant funds, for persons with HIV or AIDS in central Ohio for the period of March 1, 2026, through February 28, 2027; and to authorize the expenditure of $25,000.00 from the Health grant funds. ($25,000.00)
Body
WHEREAS, the Board of Health has a need to modify an existing contract with The Ohio State University Hospitals for the provision of services allowable under the Health grant funds , for HIV-related laboratory services for the period of March 1, 2026 through February 28, 2027; and
WHEREAS, The Ohio State University Hospitals has the expertise; and
WHEREAS, the funds necessary to carry out the purpose of this ordinance must be deemed appropriated to support the execution of this contract; and
WHEREAS, the City Auditor requires authorization to establish necessary accounting codes to guarantee that all transactions are accurately recorded on the city’s financial records; and
WHEREAS, it has become necessary in the usual daily operation of the Ryan White Part A grant program, and for the timely fulfillment of grant deliverables, to modify the contract included in this ordinance; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract modification with The Ohio State University Hospitals for a total amount not to exceed $65,000.00, HIV-related laboratory services, for the period of March 1, 2026 through February 28, 2027.
SECTION 2. That to pay the cost of said contract, the expenditure of $25,000.00, or so much thereof as may be needed, is hereby authorized from the Health grant funds, Fund No. 2251, object class 03 per the attached accounting document.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the city's financial records.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.