Explanation
BACKGROUND
Need: Division of Police inventory of spikeless fusees is exhausted and due to safety issues spikeless fusees are essential to our officers especially with shorter daylight hours and possibility of inclement weather.
Bid Information: In February 2005 the Purchasing Office went out for bid for the Division of Police for spikeless fusees and the contract was awarded to BTMC Corporation in the amount of $19,992.55. The Purchasing Office does have an Invitation to Bid, SA001819 on the street for this commodity, but that process will not be completed in time to replenish our needed inventory of spikeless fusees. The Purchasing Office did conduct an informal bid, SO021658 in October 2005 for this item and BTMC Corporation was the lowest, most responsive, responsible bidder at $29.48 per case for the total amount of $19,987.44. Since this purchase will be over the dollar threshold for one supplier, Division of Police is requesting to waive the provisions of competitive bidding and authorize the Director of Finance and Management to enter into a contract for the purchase of spikeless fusees.
Emergency Designation: Emergency legislation is requested so as to be able to replenish supplies immediately.
Contract Compliance Number: 310977333
FISCAL IMPACT: $40,000.00 was budgeted in the Division of Police's General Fund budget for purchase of fusees. Approximately $40,000.00 was spent in 2004 for fusees. $19,992.55 has already been spent on fusees this year.
Title
To authorize and direct the Finance and Management Director to enter into a contract for purchase of spikeless fusees to BTMC Corporation, to waive the provisions of competitive bidding, to authorize the expenditure of $19,987.44 from the General Fund; and to declare an emergency. ($19,987.44)
Body
WHEREAS, the Division of Police, Department of Public Safety needs to immediately replenish the inventory of spikeless fusees for the safety of citizens and officers; and
WHEREAS, there is insufficient time for formal bidding to be completed to meet the Division's needs due to supplies are exhausted; and
WHEREAS, an informal bid process was completed in October 2005 and BTMC Corporation was the lowest, most responsive, responsible bidder; and
WHEREAS, it is necessary to waive the provisions of Section 329.06 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract to purchase spikeless fusees so that supplies can be immediately replenished, thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with the BTMC Corporation for the purchase of spikeless fusees.
Section 2. That the expenditure of $19,987.44 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FUND OBJ LEV (1) OBJ LEV (3) OCA NO
30-03 010 03 2265 300681
Section 3. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.