City of Columbus - File #: 1431-2006

• File #: 1431-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/25/2006
• In control: Utilities Committee
• On agenda: 9/11/2006
• Final action: 9/14/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Graham Ford Inc. for the purchase of one (1) Single Axle Dump Truck for the Division of Sewerage and Drainage, to authorize the expenditure of $78,991.00 from the Sewerage System Operating Fund, and to declare an emergency. ($78,991.00)

Date	Ver.	Action By	Action	Result
9/14/2006	1	CITY CLERK	Attest
9/13/2006	1	MAYOR	Signed
9/11/2006	1	Columbus City Council	Approved	Pass
9/11/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
8/21/2006	1	CITY ATTORNEY	Reviewed and Approved
8/21/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
8/17/2006	1	Auditor Reviewer	Reviewed and Approved
8/17/2006	1	CITY AUDITOR	Reviewed and Approved
8/17/2006	1	Utilities Drafter	Sent for Approval
8/16/2006	1	ODI DIRECTOR	Reviewed and Approved
8/16/2006	1	Utilities Drafter	Sent for Approval
8/8/2006	1	EBOCO Reviewer	Reviewed and Approved
8/3/2006	1	Utilities Drafter	Sent for Approval
8/2/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
8/2/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/31/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/28/2006	1	Finance Reviewer	Reviewed and Approved
7/27/2006	1	Utilities Drafter	Sent for Approval
7/26/2006	1	Utilities Reviewer	Sent for Approval
7/26/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
7/25/2006	1	Utilities Drafter	Sent for Approval
7/25/2006	1	Utilities Reviewer	Reviewed and Approved

Explanation

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with Graham Ford Inc. for the purchase of a Single Axle Dump Truck for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center. This vehicle will be used for various rehabilitation and maintenance projects for the division.

The Purchasing Office opened formal bids on June 29, 2006, and six (6) bids were received. A tabulation of those bids is attached.

The apparent low bidder, FYDA Freightliner Columbus Inc. was deemed non-responsive. Their bid offered pricing good for 30 days. The City of Columbus terms ask that bidders hold pricing for 240 days. An award was made to the next lowest, responsive and responsible bidder Graham Ford Inc.

Due to build date deadlines, this ordinance is being submitted as an emergency measure so that the dump truck can be ordered prior to the manufacturer build date deadline.

SUPPLIER: Graham Ford Inc. (34-0901877)

FISCAL IMPACT: $78,991.00 is needed for this purchase.

Title

To authorize the Director of Finance and Management to establish a purchase order with Graham Ford Inc. for the purchase of one (1) Single Axle Dump Truck for the Division of Sewerage and Drainage, to authorize the expenditure of $78,991.00 from the Sewerage System Operating Fund, and to declare an emergency. ($78,991.00)

Body

WHEREAS, the Purchasing Office opened formal bids on June 29, 2006 for the purchase of a Single Axle Dump Truck for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center, and

WHEREAS, the apparent low bidder, FYDA Freightliner Columbus Inc was deemed non-responsive to the specifications. Their bid price was only good for 30 days which is contrary to the City of Columbus term that prices are to be held for 240 days, and

WHEREAS, the Division of Sewerage and Drainage recommends to award the contract to the next lowest, responsive and responsible bidder, Graham Ford Inc., and

WHEREAS, this equipment will be used for various sewer rehabilitation and maintenance projects performed by the Sewer Maintenance Operations Center, and

WHEREAS, A purchase order will be issued in accordance with the terms, conditions and specifications of Solicitation Number: SA002069GRW on file in the Purchasing Office; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into contract so that manufacturer build date deadlines can be met with Graham Ford Inc for the immediate preservation of the public health, peace, property and safety; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Graham Ford Inc. for the purchase of a Single Axle Dump Truck for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.

Section 2. That the expenditure of $78,991.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605089, Object Level 1: 06, Object Level 03: 6652.

Section 3 That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.