Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Danbert Electrical Corporation for the Noe-Bixby Road Street Lighting Improvements project, CIP #670895-100000, in an amount up to $420,179.32, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $422,179.32.
This project will consist of the installation of LED Cobrahead street lights with a new 3-wire electrical system.
The Community Planning Area is 57 - Mid-East Community.
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 180 days from the date that a Notice to Proceed (NTP) is given by the City. Construction is estimated to be complete in September of 2024.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $420,179.32 including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Original Contract $420,179.32
Future Anticipated Needs $0.00
CONTRACT TOTAL $420,179.32
Prevailing Wage Services $2,000.00
TOTAL $422,179.32
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The installation and conversion to LED lighting within the project area would provide both an additional sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 9/13/2023 through 11/1/2023. Five bids were received:
Name Bid Amount________ City/State Status
Danbert Electric Corp: $420,179.32 Columbus, OH MAJ
Asplundh Construction: $502,205.79 Columbus, OH MAJ
The Ruhlin Company: $533,390.70 Sharon Center, OH MAJ
Complete General Construction: $608,325.85 Columbus, OH MAJ
U.S. Utility Contractor: $611,475.17 Columbus, OH WBE
The Danbert Electrical Corporation’s bid was then evaluated and deemed the lowest, best, most responsive bid. Danbert Electrical Corporation’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Danbert Electrical Corporation’s contract compliance number is CC023222 and expires 6/29/2024.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. Danbert Electrical Corporation anticipates performing the work on this contract with the use of one City-certified subcontractor. The MBE/WBE percentage for this modification is expected to be 0.45%.
As part of their proposal, Danbert Electrical Corporation., proposed the following three subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Garcia Surveyors Columbus, OH MBE
Paul Peterson Co. Columbus, OH MAJ
Danbert, Inc. Plain City, OH MAJ
The certification of the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
Danbert Electrical Corporation and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $422,179.32 is available and appropriated within the Electricity Bond Fund, Fund 6303. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Electricity Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with Danbert Electrical Corporation for the Noe-Bixby Road Street Lighting Improvements project; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Electricity Bond Fund; and to authorize the expenditure of up to $422,179.32 for the project. ($422,179.32)
Body
WHEREAS, the Department of Public Utilities is engaged in the Noe-Bixby Road Street Lighting Improvements project; and
WHEREAS, five bids for the Noe-Bixby Road Street Lighting Improvements project were received and opened on 11/1/23; and
WHEREAS, the Danbert Electrical Corporation bid was deemed the lowest, best, most responsive bid; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with Danbert Electrical Corporation for the Noe-Bixby Road Street Lighting Improvements project; and
WHEREAS, the 2023 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Electricity Bond Fund, Fund 6303, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds to pay for this project; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6303 / 670896-100000 / Refugee Road Street Lights (Voted Electricity Carryover) / $544,313.00 / $215,292.00 / ($329,021.00)
6303 / 670895-100000 / Noe-Bixby Road Street Lighting Improvements (Voted Electricity Carryover) / $222,750.00 / $551,771.00 / $329,021.00
SECTION 2. That the transfer of $329,021.00, or so much thereof as may be needed, is hereby authorized within the Electricity Bond Fund, Fund 6303, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the Noe-Bixby Road Street Lighting Improvements project with Danbert Electrical Corporation, 7991 Memorial Drive, Plain City, Ohio 43064, in an amount up to $420,179.32, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to pay the Department of Public Service an amount up to $2,000.00 to provide prevailing wage services.
SECTION 4. That the expenditure of up to $422,179.32, or so much thereof as may be needed, is hereby authorized from the Electricity Bond Fund, Fund 6303, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.