Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to renew a contract with GovConnection, Inc. dba Connection Public Sector Solutions for Autodesk software subscriptions and technical support on behalf of the Departments of Public Service (DPS), Building and Zoning Services (BZS), and Public Utilities (DPU).
Autodesk software is used for mapping and to create and/or update shop drawings and architectural plans, making it easier for DPS and DPU to share data with customers, agencies, consultants, and other parties with whom they interact. This ordinance will enable these departments to continue receiving updated versions of Autodesk software and access technical support for their software.
Ordinance 0327-2022 authorized the Director of the Department of Technology to enter into contract for the Autodesk software subscriptions and technical support in the amount of $123,633.24. The original contract was established and authorized by Ordinance 0327-2022, passed on March 21, 2022, and included three additional one-year renewal options. Ordinance 0674-2023 authorized the first renewal in the amount of $131,577.74. Ordinance 0444-2024 authorized the second renewal in the amount of $144,327.58 for a term of one year, starting on April 1, 2024, and ending on March 31, 2025.
This ordinance authorizes the third and final renewal at a total cost $138,259.26 for a period of twelve (12) months, starting on April 1, 2025, and ending on March 31, 2026.
1.1 Amount of additional funds to be expended
The original contract amount: $123,633.24 (PO318735, Ord. 0327-2022)
Optional renewal #1: $131,577.74 (PO379178, Ord. 0674-2023)
Optional renewal #2: $144,327.58 (PO434382, Ord. 0444-2024)
Optional renewal #3: $138,259.26 (This ordinance)
TOTAL RENEWALS: $537,797.82
This ordinance also authorizes the expenditure of $138,259.26 for the above-described purpose.
CONTRACT COMPLIANCE INFORMATION
Vendor Name: GovConnection, Inc. dba Connection Public Sector Solutions
Vendor Acct. #:021308
Expiration Date: 2/28/2025. GovConnection, Inc. dba Connection Public Sector Solutions, will have their certification completed before the Purchase Order is completed.
FISCAL IMPACT
Funds for the services described in this ordinance are available and budgeted in the Information Services Operating Fund. This ordinance is contingent upon passage of the 2025 Operating budget, Ordinance 3036-2024.
EMERGENCY
Emergency designation is being requested to ensure the continuation of these critical services from this supplier and to avoid lapsed services. Without the timely passage of this ordinance, the city will not have the ability to receive critical updated versions of the Autodesk software, nor the ability to access technical support used for mapping and to create shop drawings, architectural plans, and other shared data.
Title
To authorize the Director of the Department of Technology to renew a contract with GovConnection, Inc. dba Connection Public Sector Solutions for Autodesk software subscriptions and technical support on behalf of the Departments of Public Service, Building and Zoning Services, and Public Utilities; to authorize the expenditure of $138,259.26 from the Information Services Operating Fund for the above-described service; and to declare an emergency. ($138,259.26)
Body
WHEREAS, the Department of Technology desires to renew a contract with GovConnection, Inc. dba Connection Public Sector Solutions for Autodesk software subscriptions and technical support on behalf of the Departments of Public Service, Building and Zoning Services, and Public Utilities; and
WHEREAS, the original contract, authorized by Ordinance 0327-2022 and passed on March 21, 2022, included three annual renewal options, this is the last renewal; and
WHEREAS, this ordinance authorizes the third of the three annual renewal options; and
WHEREAS, the above-described renewal will be for one year, starting on April 1, 2025, and ending on March 31, 2026, at a cost of $138,259.26; and
WHEREAS, this ordinance is contingent upon passage of the 2025 Operating budget, Ordinance 3036-2024; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology on behalf of the Departments of Public Service (DPS), Building and Zoning Services (BZS), and Public Utilities (DPU) to renew an existing contract with GovConnection, Inc. dba Connection Public Sector Solutions for Autodesk software subscriptions and technical support to ensure the continuation of these critical services from this supplier nor the ability to access technical support used for mapping and to create shop drawings, architectural plans, and other shared data, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Departments of Public Service (DPS), Building and Zoning Services (BZS), and Public Utilities (DPU), be and is hereby authorized to renew an existing contract with GovConnection, Inc. dba Connection Public Sector Solutions for Autodesk software subscriptions and technical support for a term of one year, beginning on April 1, 2025, and ending on March 31, 2026, at a total cost of $138,259.26.
SECTION 2. That the expenditure of $138,259.26, or so much thereof as may be necessary, is hereby authorized from the Information Services Operating Fund as provided on the attachment to this ordinance (See attachment: 0385-2025 EXP).
SECTION 3. That this ordinance is contingent on passage of the 2025 Operating Budget, Ordinance 3036-2024.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.