Explanation
This ordinance authorizes the Finance and Management Director to make various expenditures not to exceed $100,000.00 for labor, materials, and equipment in conjunction with various Division of Police facilities improvements that are unplanned but will be necessary. Work may include any type of renovation of Division of Police City-owned facilities, such as electrical, HVAC, and plumbing. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job. Funding for these expenditures is from the Safety Voted Bond Fund.
Contract Compliance: N/A
FISCAL IMPACT:
Various renovation projects are awaiting funding. Funds are available in the Division of Police's Safety Voted Bond Fund for these projects.
Title
To authorize the Finance and Management Director to expend $100,000.00 for miscellaneous renovations of various Division of Police facilities from the Safety Voted Bond Fund, and to declare an emergency. ($100,000.00)
Body
WHEREAS, the renovation of various Division of Police facilities has been approved as part of Capital Improvement Project No. 330021 (Police Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Division of Police facilities; and
WHEREAS, once competitive bids are received, funds are encumbered against the certificate; and
WHEREAS, all expenditures from this project will be in compliance with competitive bid practices as set forth in the City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, in that is immediately necessary to authorize the Finance and Management Director to enter into various contracts for miscellaneous projects for the Division of Police facilities so that the projects can proceed without delay, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and is hereby authorized to expend, as needed, for police facility renovations for the Division of Police. Further, the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 2. That the expenditure of $100,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund No. 701, as follows, to pay the cost thereof. All work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
DIV FUND OCA OBJ LV #1 OBJ LV #3 PROJECT
30-03 701 644476 06 6620 330021
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Finance and Management Director administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.