Explanation
This ordinance authorizes the Finance and Management Director to establish purchase orders and expend funds for tires per the terms and conditions of State Term contracts with Wingfoot Commercial Tire and WD Tire Warehouse . This ordinance also authorizes the Finance and Management Director to issue a purchase order with Genuine Auto Parts/NAPA under the terms and conditions of a universal term contract. This will allow Fleet Management to continue daily operations of repairs to Fire, Police, Refuse Collection and other City vehicles as needed.
Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) Cooperative contracts and State Contract ST 260 for the purchase of automotive and truck tires.
Fiscal Impact: These expenditures are within the amounts projected in the Second Quarterly Financial Review. A transfer in Fund 513 is in process on Ordinance 1704-2011 to reallocate appropriation in object level 02. AC031981- 004 has a $35,000 balance for tires which will be part of the total tire funding. This was established from Ordinance 0045-2011 which passed January 24, 2011.
Emergency action is requested to ensure an uninterrupted supply of tires and automotive parts thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to issue purchase orders with Genuine Auto Parts, Wingfoot Commercial Tire Systems, and WD Tire per the terms and conditions of a Universal Term Contract and State of Ohio Schedule Contracts; to authorize the expenditure of $210,000.00 from the Fleet Services Fund; and to declare an emergency. ($210,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division has a need to purchase automotive and truck tires for motorized equipment in the amount of $100,000.00 and State term Contracts are available for automotive and truck tires; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in Ohio DAS Cooperative contracts and State Contract STS 260 is available for the purchase of automotive and truck tires; and
WHEREAS, an additional purchase order in the amount of $110,000.00 based on the Universal Term contract with Genuine Auto Parts/NAPA is also necessary; and
WHEREAS, it is necessary to expend funds for tires and automotive and truck parts; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division in that it is immediately necessary to issue various purchase orders for automotive/ truck tires and automotive/truck parts for City vehicles including Police and Fire, thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division per the terms and conditions of State Term Schedule Contracts as follows:
State Bid STS 260
Wingfoot Commercial Tire
CC# 311735402 expires 10/21/2011
Tires
Object Level 3: 2282
State Bid STS 260
WD Tire Warehouse
CC# 311138036 expires 07/21/2012
Tires
Object Level 3: 2282
Section 2. That the sum of $65,000 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451222
Object Level 1: 02
Object Level 3: 2282
Amount: $65,000.00
Section 3. That AC031981-004 from Ordinance 0045-2011 which passed January 24, 2011 will be used for tires. The balance of $35,000.00 will be included as part of the total purchase orders established by this ordinance for tires.
AC031981-004
Division: 45-05
Fund: 513
OCA Code:451222
Object Level 1:02
Object Level 3:2282
Amount: $35,000.00
Section 4. That the Finance and Management Director is hereby authorized to issue a purchase order for the Fleet Management Division from a Universal Term Contract as follows:
Genuine Auto Parts/NAPA
CC# 580254510 expires 01/15/2012
auto parts
Object Level 3: 2284
Contract expires 06/30/2012
Section 5. That the sum of $110,000 or so much thereof as may be necessary in regard to the action authorized in Section 3, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2284
Amount: $110,000.00
Section 6. That the monies in the foregoing Section 2 and Section 5 shall be paid upon order of the Director of the Finance and Management Department, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 7. That the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.